Project Coordinator - Entry Level

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Full Time Clerical Tempe, AZ, US

2 days ago Requisition

At Benson, we're more than just a company; we're a dedicated team making a real difference. As leaders in fire protection and life safety solutions, we ensure the safety of our clients' facilities with top-tier services and unwavering standards. Join our culture of excellence and innovation to grow personally and professionally while impacting the safety of our communities.

We are seeking a detail-oriented Entry Level Project Coordinator to join our team. The Project Coordinator (PC) supports Project Managers (PMs) and field teams by managing administrative, logistical, and coordination activities to ensure projects are executed efficiently, accurately, and on schedule.

• Project Administrative Support & Document Control:
  Maintain organized and up-to-date project files, including drawings, permits, and submittals. Ensure proper version control and timely distribution of all project documentation. Ensure cost entry is accurate and up to date throughout the project. Place material orders at the direction of the Project Manager. Track material deliveries, coordinate with field teams, and expedite orders as required. Maintain inventory records and manage material allocations to job sites.
• Scheduling & Coordination Support:
  Track project milestones and upcoming deliverables. Block technician schedules for approved PTO. Coordinate lift rentals as required by project scope. Coordinate fleet maintenance appointments for technicians. Submit technician-related requests, including uniforms and operational equipment. Monitor Arizona Alarm Registration license renewals for technicians. Support Fingerprint Clearance Card (FCC) compliance by providing application guidance, coordinating fingerprint appointments, and tracking and monitoring renewal deadlines.
• Communication Coordination:
  Provide weekly project status updates to customers via email. Communicate schedule changes, material updates, and other critical project information.
• Project Reporting & Data Management:
  Maintain accurate project logs, trackers, and dashboards. Regularly report open issues, risks, and pending tasks to the Project Manager. Ensure all project data reflects current field conditions and project status.
• Project Closeout & Handoffs:
  Manage project closeout activities by compiling required documentation from Project Managers and field teams. Deliver complete closeout packages to the Service Department to support handoff and project takeover. Assist the Project Manager with Lessons Learned documentation for post-project reviews when required.

• Years of experience: 3-5 years
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Strong communication skills (verbal and written)
• Attention to detail and accuracy
• Problem-solving and critical-thinking skills
• Ability to manage multiple priorities
  
  Professionalism and confidentiality

• Ability to sit/stand for extended periods
• Ability to lift up to 25 pounds
• This is an in‑office only position.

• Adherence to company policies, procedures, and applicable laws.
• Maintain confidentiality and uphold ethical standards.

At Benson Systems, we believe great people deserve great support. When you join our team, you’re not just accepting a job, you’re becoming part of a company that invests in your well‑being, growth, and success
.

• Outstanding Benefits
  :
  Enjoy comprehensive health insurance for you and your family, including 100% company‑paid employee‑only medical coverage
  , plus robust dental and vision plans, a 401(k), and even pet insurance
  .
• We Invest in Your Expertise
  :
  We pay for required certifications and license renewals so you can focus on advancing your skills without added financial stress.
• Generous Paid Time Off
  :
  Take time to…