Administrative Assistant

Under limited direction, the Administrative Assistant is the first point of contact for visitors, providing positive and professional experience while supporting front‑office and administrative support to ensure smooth daily office operation.

• Greet visitors, customers, vendors, or inspectors/auditors in a courteous and professional manner
• Manage visitor sign‑in and the appropriate visitor escort within the building
• Manage badges and meeting room coordination
• Handle incoming and outgoing mail
• Maintain organization chart
• Provide administrative support to senior leaders as needed, including booking travel, scheduling meetings, processing expense reports, and managing daily calendars
• Schedule interviews with managers and candidates
• Order food as needed for Tempe / Olive Branch distribution centers
• Coordinate leadership Coffee Chat sessions
• Manage C.A.R.E. Recognition Award program
• Maintain office and kitchen supplies, placing orders as needed
• Order business cards as needed
• Assist with special projects and cross‑functional tasks, as needed
• Perform all assigned duties in compliance with internal SOPs and regulations; bring any compliance issues to the attention of management

• Office‑based role (Tempe, AZ) five days/week
• Dependable, proactive, and adaptable
• Excellent interpersonal skills, including the ability to communicate effectively in both oral and written formats with customers, employees, and vendors at all levels
• Advanced computer skills, particularly Microsoft Office (O365), and the ability to learn other software quickly
• Excellent time‑management skills with a proven ability to meet deadlines
• Ability to organize, prioritize, and deliver results with a variable workload and multiple priorities, paying close attention to detail with minimal supervision
• Skilled and able to thrive in a fast‑paced, rapidly changing environment
• Must provide high levels of customer service and work effectively with all levels of staff and management
• Ability to collaborate with others to identify inefficiencies and process improvements
• Proven ability to handle confidential information with discretion and tact
• Ability to work independently and as an active participant in a team environment
• Must possess the skills and abilities to successfully perform all assigned duties and responsibilities
• Must be able to pass a drug test and background check aligned with state and federal laws and regulations

• High school diploma
• Prior experience as an Administrative Assistant
• 5-7 years related experience
• Valid in‑state driver’s license
• Commissioned Arizona notary or willing to obtain commission

• Bachelor’s Degree in related area or equivalent combination of education and experience
• Experience using Concur
• Previous experience with a pharmaceutical, healthcare, or logistics company

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer and/or phone
• Visual acuity to accurately read small print in contracts, RFPs, and other documents
• Ability to stand, walk, bend, squat, stretch, kneel, reach, grasp, and pinch

• Health Advocacy Program
• Caregiver Support Program
• Adoption Assistance Program
• Educational Assistance Program
• Up to 17 days (136 hours) Paid Time Off Accrued During Your First 12 Months
• Up to 40 hours Paid Sick Time Accrued Annually
• 401k with 5% Employer Match
• Company‑paid Life and Disability Insurance
• Employee Assistance Program (EAP)
• Marketplace Perks at Work

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, gender, marital status, national origin, ancestry, disability, genetic information, medical condition, military/veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected by law.