Administrative Assistant

Position Summary

Performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

Gathers, compiles and reports on information relevant to supervisor's assignment. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Provides data and information to others on functional unit processes and procedures. May be assigned leadership responsibility over less experienced Administrative Assistants and Clerks.

• Copies data and compiles records and reports
• Reception of incoming calls and visitors
• Maintain office supplies
• Provide administrative support to senior management staff
• Maintain front office appearance and cleanliness
• Help with HR and Accounting duties as assigned
• Assist with planning meetings and events, and booking travel
• Handle employee complaints and involve the appropriate team members to resolve issues
• Open and route incoming mail, answer correspondence, and prepare outgoing mail
• Other duties as assigned

• 2-3 years of relevant office experience
• High school degree or equivalent
• Knowledgeable in the use of Microsoft Office software and Windows operating system
• Working knowledge of general office procedures, filing systems, data entry techniques and business equipment
• Ability to thrive in a changing, fast-paced, growing and dynamic business
• Detail oriented and able to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Excellent organization skills and attention to detail

Extended screen time; long periods of sitting; potentially long hours.

N/A

ALIGN PRECISION - Corporate, Tempe, AZ 85282, USA

To perform this job successfully, the employee(s) will possess the skills, aptitude, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety to themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at‑will relationship.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Affirmative Action/ Employment Opportunity (EEO) Statement: ALIGN PRECISION is an equal opportunity employer and values diversity at our company. We are committed to creating a workplace where all qualified individuals are welcome and can thrive, regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other characteristics protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.