Administrative Manager

Job Details

Job Location:

Tempe, AZ 85281
Position Type:
Full Time

Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy:
Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20+ million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.

Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit

The Administrative Manager oversees the day-to-day operation of the Property Management Office including Yardi data entry and administrative oversight for the property. This role requires competency and confidence in interactions with all levels of employees both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision along with a high level of attention to detail.

Strong customer service skills, excellent typing skills and strong organizational skills are required. This role requires familiarity with office leases and the ability to extract necessary information. This position is located in Tempe, AZ. This position is on-site. This is not a remote or hybrid position.

• Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices)
• Statement assemblies (create charges in Yardi, compile or calculate above standard charges, make copies of rebills, late letters, match up statements with backup by building, and scan for emailing out to customers)
• Prepare accruals for managed Service Provider accounts & reconcile customer bill back accounts at the end of each month
• Prepare reforecast
• Budget manager in charge of entering numbers & making updates & preparing reports through the entire budget process

• Responsible for all aspects of the day-to-day operation of the Property Management Office including phone coverage and workload distribution for other administrative personnel
• Assists other administrative staff in phone coverage for management office and maintenance/security department. Ensures phones are answered in a friendly, professional manner, taking messages or forwarding calls as necessary but answering requests directly whenever possible
• Assists with vendor service contract bids, contract preparation and administration as needed
• Maintains equipment inventory tracking and reporting
• Maintain property management calendar
• Maintain customer and administrative filing system and ensures all documents are properly and promptly filed
• Coordinates with security to provide building access for contractors and vendors
• Assists in preparation of all Cuz Way supplements and ensures deadlines are met
• Assists managers in compiling annual budget information and reports for distribution to others
• Performs initial coding of all A/P invoices for online system and Yardi approval
• Assists in preparing all RFI’s and RFP’s
• Risk Management report preparation (slip and fall reports)
• Offer IT assistance for building staff when there are software or equipment issues
• Ordering Kitchen, Office, and Engineering supplies as needed
• Creates all mail merge letters, escalation letters, elevator entrapment letters, etc.
• Maintains Disaster Preparedness Manual
• Maintains all policies and procedures manuals for Ownership
• Assists with parking and leasing issues when customers have questions
• Schedules & coordinates customer evacuation…