Senior Legal Administrative Specialist

Are you a seasoned administrative professional with a strong interest in high-level office operations? Maricopa Community Colleges is seeking a Senior Legal Administrative Specialist to join the Office of the General Counsel!

This role plays a key part in supporting departmental operations by providing advanced administrative and secretarial support, as well as project coordination. The position works closely with multiple attorneys and regularly interacts with internal customers, including executive leadership, as well as external partner organizations. Responsibilities include managing a variety of administrative functions to help ensure the office runs smoothly, efficiently, and with a high level of professionalism.

The Senior Legal Administrative Specialist will collaborate with a wide range of stakeholders across the District, supporting daily operations while maintaining strict confidentiality and attention to detail.

If you're highly organized, detail-oriented, and thrive in a fast-paced, professional environment, we encourage you to apply and become part of this dynamic team!

Essential Functions

70% Administrative Support

* Schedules, prioritizes, and coordinates administrative office support for meetings, events, or office services.

* Provides customer support and specialized administrative support for multiple department professionals and the office at large.

* Performs project management duties, including tracking progress, organizing records, drafting and managing agendas, and note-taking.

* Manages the lifecycle of records and documentation, from designing and formatting complex original documents to maintaining databases and files.

* Oversees office logistics and fiscal matters, including travel coordination, purchase orders, billing, and the continuous improvement of internal workflows.

* Adheres to established policies while proactively identifying more efficient ways to work.

20% Communication

* Acts as a primary resource for internal and external inquiries, providing detailed policy/program information, referring requests to the appropriate resource, or resolving issues as needed.

10% Other duties as assigned