Asset Management Specialist

Job Summary

The primary function of the position manages administrative tasks related to asset management while also engaging in physical activities within our headquarters office and tool crib warehouse space. This dynamic position requires proactive administrative management and hands‑on involvement in handling equipment and tools, ensuring seamless asset management processes, and supporting construction project execution.

Perform various administrative tasks, including word processing, filing, records management, and correspondence processing. Independently manage workload for efficient task completion and operational support. Serve as the primary point of contact for internal and external stakeholders, maintaining professional and efficient communication channels. Exercise discretion with confidential information and demonstrate strong problem‑solving skills independently. Coordinate calendars, meetings, and asset shipments with accuracy and timeliness.

Facilitate communication and promptly resolve service inquiries for seamless operations. Prepare and maintain reports to support departmental operations, utilizing advanced Excel skills for analysis and presentation. Maintain accurate records and databases pertaining to licenses, warranties, inventory, and service agreements for organizational assets and testing equipment. Process vendor requests and update vendor lists, ensuring compliance with procurement procedures. Assist in data collection and reconciliation for the Asset Support Team, contributing to efficient decision‑making processes.

Manage all asset databases and ensure their accuracy and integrity to support asset tracking and management. Handle shipping and receiving activities on a daily basis, including equipment, tools, and materials, while adhering to safety protocols. Engage in physical tasks such as consistently lifting and carrying tools and equipment of various sizes and weights throughout the day, often in messy and dirty conditions encountered in the construction field.

Work seamlessly between office and tool crib environments, utilizing carts to move equipment and tools efficiently. Conduct inventory management in tool crib settings and occasionally at remote locations such as warehouses and job sites. Collaborate with team members and other departments to ensure smooth operations and timely completion of tasks. Perform other duties as assigned to support the overall objectives of the department and organization.

Must be self‑motivated, positive, professional, and actively contributing to process improvements while fostering a supportive and inclusive workplace atmosphere. Must promote the company's culture and mission to all stakeholders, including employees, vendors, clients, and business partners. Must uphold the company's commitment to safety by following established procedures for equipment handling and adhering to relevant safety regulations. Must demonstrate strong problem‑solving, critical thinking, and communication skills, including reading, writing, and providing clear oral directions to project personnel.

Must demonstrate a mid‑level proficiency in interpreting and accurately recording process procedures, timesheets, spreadsheets, and documents to ensure accurate understanding and execution of all tasks. Must also display self‑sufficiency in taking thorough and accurate notes during training sessions and discussions on lessons learned, ensuring comprehensive understanding and reference for future tasks. Must quickly learn and adapt to company and customer project management systems, utilize technological tools for workflow efficiency, and commit to using notes and resources to mitigate knowledge retention challenges and maintain performance.

Must be capable of standing and walking for extended periods, stooping, and performing full‑body motions as necessary to complete tasks. Additionally, must be able to safely lift objects weighing up to 50 lbs. and proficiently use step ladders when required for job duties. These physical tasks may be necessary in certain processes. Must prioritize…