Senior Legal Administrative Specialist Job Tempe area,Arizona USA,Administrative/Clerical

Job Title: Senior Legal Administrative Specialist

Job : 322801

Location: District Support Services Center

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range: $19.26 - $25.04 hourly, DOE

Grade: 110

Work Schedule: Monday
- Friday, 8am - 5pm;
Summer

Hours:

Monday
- Thursday, 7am-6pm

Work Calendar: 12 Months

Job Summary

The Senior Legal Administrative Specialist supports the Office of the General Counsel by providing advanced administrative and secretarial support, coordinating projects, and interacting with attorneys, executive leadership, and external partners. The role ensures efficient office operations through meticulous record management, communication, and logistical oversight.

Essential Functions

Administrative Support (70%)
- Schedules, prioritizes, and coordinates meetings, events, and office services.
- Provides specialized administrative support for multiple department professionals.
- Conducts project management tasks such as progress tracking, record organization, agenda drafting, and note-taking.
- Manages the lifecycle of records and documentation, from creation to maintenance.
- Oversees office logistics and fiscal matters, including travel coordination, purchase orders, billing, and workflow improvement.
- Adheres to policies while proactively identifying efficient practices.
Communication (20%)
- Acts as the primary resource for internal and external inquiries, providing detailed policy information and resolving issues.
Other Duties (10%) as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience, plus the ability to perform the essential duties listed above. Alternatively, an equivalent combination of education and experience may be considered.

Desired Qualifications

Three (3) or more years of administrative assistant experience or related work.

Independent and thoughtful performance of tasks.

Exceptional attention to detail and strong organizational and time‑management skills.

Experience coordinating and maintaining multiple calendars, schedules, and communication lines.

Experience handling sensitive information with confidentiality.

Experience using document and legal file organization software systems.

Experience managing travel, purchase orders, billing, and related office matters.

One year of full‑time relevant MCCCD experience within the previous two years.

Special Working Conditions

In‑office presence required for the majority of the time, with some remote flexibility.
May require prolonged sitting and computer use.
May require lifting or carrying up to 25 lbs.

Benefits

Nationwide Medical, Dental, and Vision Coverage
Paid Time Off:
Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company‑paid Life Insurance, AD&D, and Short‑Term Disability with optional supplemental coverage
Arizona State Retirement System Pension and related benefits
Optional Retirement Plans: 403(b), 457(b), Roth options
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules

Employee Health & Wellness Programs:

District‑Wide Wellness Program with workshops and webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program and Support Groups
Employee Assistance Program (EAP)
Sight‑On‑Site Eye Care Services
Pre‑Retirement Planning Events
Qualified Employer for Public Service Loan Forgiveness

EEO, ADA, and Title IX Statement

The Maricopa County Community College District complies with the Americans with Disabilities Act and is an Equal Opportunity Employer. Discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetic information is not tolerated. The District adheres to Title IX and the Clery Act.

Posting Close Date

Apply on or before Sunday, June 28, 2026.

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