Permit Coordinator in Tempe

Job Title:

Permit Coordinator Job Summary

The Permit Coordinator is responsible for managing the permitting process for residential and commercial community signage projects for home builders. Primary responsibilities are to ensure all required permits are accurately prepared, submitted, tracked, approved, and documented in compliance with local municipal regulations and builder timelines. The role communicates between city jurisdictions, internal account representatives, and builder clients to help ensure authorized and timely signage installations.

• Prepare and submit sign permit applications to various city and county jurisdictions
• Review project specifications, site plans, and construction drawings for permit accuracy
• Coordinate with account representatives to obtain required signage documentation (layouts, engineering, MHC site plans, etc.)
• Track permit and blue stake statuses and follow up with city permit officials to ensure timely approvals
• Communicate updates to account representatives and builders
• Address corrections or revisions requested by permitting authorities
• Maintain organized digital records of submitted and approved permits

• Pay associated permit fees, follow up with municipality permit staff, maintain and update permit records and jobs
• Research municipal code requirements for new communities or jurisdictions, and update files as needed
• Submit revision applications when sign changes or relocations occur
• Create, update or renew blue stake tickets and document in blue stake tracker Excel worksheet

• Check permit logs for ongoing or completed permits, and update as needed for accuracy and completeness
• Review recurring jurisdictions for regulation updates or procedural changes
• Coordinate with account representatives for upcoming communities to determine what signage permits will be needed
• Occasionally travel to deliver fees or documents in-person to city/municipality permit offices

• City/municipality permit portals and websites (varies by jurisdiction)
• Adobe Acrobat
• Microsoft Word and Excel
• Microsoft Outlook
• Smart Draw software
• Shared cloud storage systems for documentation management