Real Estate Transaction Coordinator

Tempe, AZ (Onsite). $20.00/hour. Contract | 3–4 Months with Possible Extension

We are hiring multiple Real Estate Transaction Coordinator to support a high-volume real estate operations team in Tempe, AZ. This is a fully in-office position supporting transaction coordination, documentation review, and operational processes tied to residential real estate transactions.

This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced environment.

Monday – Friday – Fully onsite in Tempe, AZ

• Initiate earnest money and option fee wire transfers accurately and on time
• Review and verify insurance claims and supporting documentation
• Obtain, review, and upload HOA documents and related transaction records
• Research HOA violations, litigations, and discrepancies
• Collect and organize insurance declaration documents
• Initiate and track transaction‑related work orders
• Coordinate guard gate access requirements for properties
• Validate final transaction documentation prior to closing
• Communicate with HOAs, title companies, and escrow partners via phone and email
• Track transaction activity using Zendesk and internal systems
• Partner with internal teams to resolve transaction issues efficiently
• Maintain accuracy while managing a high volume of active transactions

• Strong attention to detail and accuracy
• Excellent organizational and multitasking skills
• Professional communication skills, both written and verbal
• Ability to work in a structured, process‑driven environment
• Comfortable learning new systems and technology platforms
• Reliable and able to manage deadlines effectively
• Ability to work onsite in Phoenix, AZ Monday–Friday

• Experience in title, escrow, mortgage, or real estate operations
• Familiarity with HOA processes and documentation
• Experience using Zendesk or similar ticketing systems
• Exposure to AI tools or workflow automation platforms

• Process-oriented and dependable
• Comfortable handling repetitive, detail-heavy work
• Able to manage multiple priorities simultaneously
• Team-oriented with a collaborative mindset
• Adaptable in a fast-paced operational environment