Technical Secretary

Length: 12-month contract

Location:

Tempe, AZ

• Analyze and research real property deeds for voter eligibility in Association and District elections.
• Implement and maintain Geography Information Systems (GIS) fractional acreage database with land ownership information and data.
• Analyze complex legal descriptions of existing or new property boundaries.
• Perform property splits and calculate acreage for each parcel representing voting rights to 1/100th degree of accuracy.
• Assist in the preparation, training, and administration of elections.
• Provide training and technical assistance to new personnel.
• Prepare various job-related manuals, special studies, and reports.
• Coordinate, prepare, and distribute calendars, notices, agendas, and supporting materials for District and Association Board and Council meetings; process minutes.
• Administer Board and Council payroll.
• Prepare and reconcile the Board and Council expense reports.
• Coordinate, receive, and process subpoenas, garnishments, wage assignments, and levies.
• Coordinate, receive, and process vendor bids in excess of $250,000.
• Secure, maintain, and research corporate records, including historical documents, legal contracts, water rights, plat maps, etc.
• Coordinate legal documents and supporting materials to affect District revenue bond sales, standard electric price adjustments, and commercial paper closings.
• Other duties as assigned (e.g. purchase supplies, corporate record keeping, etc.).
• Share GIS applications and mapping procedures with other departments; make recommendation for process improvements.
• Statistically track and record land ownership information and data.

A consumer report and/or felony record will be secured and/or verified on the final candidate. Must perform a variety of administrative and technical assignments requiring a high degree of diplomacy, knowledge, accuracy, tact, confidentiality, skill, initiative and dependability in support of the Corporate Secretary's Office, President, management, and the Boards and Councils. Maintain confidential records and files. Work must be accurate and timely.

Must possess strong computer application skills.