Executive Assistant - AVP​/Dean

Executive Assistant

Sonoran University of Health Sciences shapes a healthier future by supporting students as they train to excel as healthcare professionals, by enhancing the health and wellbeing of our patients and communities, and by discovering effective treatments for humanity grounded in the healing power of nature. Our vision is a world that embraces the healing power of nature. Located in Tempe, Arizona, the overall environment is vibrant and dynamic, with passionate students, staff, and faculty.

As a private institution, Sonoran University is dedicated to fostering a supportive, inclusive community for all. Sonoran community members embody and promote inclusive excellence. This includes a commitment to respecting diverse perspectives and continually advancing your understanding and practices around equity, belonging, and support for all students, employees, patients, and our greater community. You will contribute to a campus culture that embraces our core values.

The Executive Assistant supports or is directly responsible for the following:

Administrative

• Manage the schedule of the AVP and prioritize and coordinate meetings across time zones
• Support academic meetings (e.g. Dean's Council Meetings) by preparing agendas, materials, and logistics and recording minutes
• Act as a primary point of contact on behalf of the AVP for members of the Executive Council, faculty, staff, and external constituents by managing the flow of information, coordinating priorities, and supporting the effective execution of academic affairs goals
• Plan travel arrangements for business trips and events including managing expense reimbursements
• Update, distribute, manage access, and maintain records of annual performance evaluation forms for full-time faculty
• Support academic project management including using project management software (e.g. Smartsheet, MS Planner) to maintain cross functional integrated project plans
• Support AVP/dean with timecard and time off requests and onboarding for faculty & student Federal Work Study positions
• Maintain and refine internal administrative processes and electronic filing systems
• Coordinate updates to academic publications, (e.g. Faculty Handbook, Catalog)
• Other duties as assigned

• Superior organizational skill and attention to detail
• Exceptional written and verbal communication skills
• Project management skills
• Basic budget management skills preferred
• Management of competing priorities and confidential and sensitive information with discretion, professionalism, and sound judgment
• Representing leadership with professionalism and diplomacy
• Managing document, reports, and data with accuracy
• Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, MS Forms, MS Planner) Smart Sheet, and an aptitude for learning new software and systems

• An associate's or a bachelor's degree
• A combination of education and significant professional experience in lieu of a degree

All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of vaccinations or provide titer results for measles prior to first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.

Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.

Sonoran University is a smoke free campus.

Sonoran University of Health Sciences is a non-profit and internationally recognized higher education institution dedicated to shaping a healthier future. Guided by our mission to support students as they train to excel as healthcare professionals, enhance the health and wellbeing of our patients and communities, and discover effective treatments grounded in the healing power of nature. We uphold our core values:
We shape the future, we love, we achieve excellence, we are resilient, and we do the right thing.

The University's College of Naturopathic Medicine, College of Nutrition, and School of Mental Health offer evidence-based programs designed to shape a healthier tomorrow by preparing the next generation of healthcare professionals.

To serve the University's mission, the Sage Foundation for Health supports several Community Clinics focused on providing free naturopathic medical care to local underserved communities within the Phoenix Metro area. The College of Nutrition's Virtual Center for Personalized Nutrition aims to eliminate traditional barriers to nutritional care by providing personalized and evidence-based care delivered at no cost via telehealth.

The Ric Scalzo Institute for Botanical Research is a state-of-the-art molecular…