Junior IT Project Coordinator

Vaco is partnering with an Arizona-based technology organization to hire a Project Coordinator supporting a data leadership team. This is a junior-level project support role ideal for someone who is highly organized, proactive, polished in communication, and comfortable helping keep a busy team moving.

This role is less about formal project ownership and more about operational coordination: tracking timelines, organizing follow-ups, preparing polished PowerPoint and Excel materials, maintaining project documentation, supporting light calendar coordination, and helping the team stay aligned. The right person will be detail-oriented, resourceful, and comfortable working in a fast-moving environment where priorities can shift.

The role requires onsite presence Monday through Thursday in Tempe.

• Support project tracking, task management, timelines, and follow-up items for the Data team
• Prepare polished PowerPoint decks, Excel trackers, and leadership-facing documents
• Track project action items, owners, deadlines, and status updates to help keep work moving
• Support light calendar coordination, meeting scheduling, and agenda preparation
• Take meeting notes and summarize decisions, next steps, and open items
• Help manage project time tracking, timesheets, and basic budget tracking
• Assist with financial tracking and reporting, including awareness of CAPEX versus OPEX spend
• Maintain org charts, team documentation, project lists, and internal reference materials
• Help plan and coordinate team activities, meetings, and internal events
• Communicate clearly with team members and stakeholders to ensure priorities and expectations are understood
• Provide general administrative and coordination support to technology leadership as needed

• 2 or more years of experience in project coordination, project administration, executive support, team coordination, or a similar role
• Strong PowerPoint skills with the ability to create polished, professional presentation materials
• Strong Excel skills for tracking, organizing, and summarizing project or financial information
• Experience tracking tasks, deadlines, meeting notes, and project follow-ups
• Strong written and verbal communication skills
• High attention to detail and ability to manage multiple priorities at once
• Comfort working in a fast‑paced team environment with evolving needs
• Ability to stay organized, follow through, and keep others on track without needing heavy direction

• Experience supporting technology, data, analytics, or software teams
• Familiarity with Jira, Confluence, Smartsheet, or similar project tracking tools
• Exposure to budget tracking, timesheet management, invoicing, or financial reporting
• Basic understanding of CAPEX and OPEX
• Experience supporting project releases or technology delivery cycles

• Contract role paying up to $30 per hour
• Possibility for extension or conversion
• W2 employment through Vaco with benefits available, including medical, dental, vision, and 401(k)

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If you are an organized, detail-driven coordinator who enjoys creating polished materials, tracking the moving pieces, and helping a busy technology team stay on top of priorities, we would welcome the opportunity to connect.