Business Operations Specialist Senior

Job Title

Administrative Operations Specialist 3

Administrative Operations

Full time

$57,900 - $68,400 per year; DOE

Campus:
Tempe

• HR Liaison & Compliance:
  Partner with ASU Fulton College Dean's office to advise on employee relations, resolve grievances, and ensure all departmental activities align with university policies.
• Payroll & Timekeeping:
  Act as the subject matter expert for payroll reconciliations and timesheet accuracy. Proactively investigate discrepancies and ensure timely processing for all staff members.
• Audit Coordination:
  Lead the preparation for internal and external audits. Maintain the paper trail verifying salary levels, approval hierarchies, and internal reconciliation processes.
• Faculty & Staff Support:
  Coordinate personnel actions specifically for faculty and serve as the go-to resource for resolving complex benefit issues for students, staff, and faculty alike.
• Administrative Excellence:
  Manage personnel files, prepare high-level reports, and utilize HR software to streamline departmental workflows.
• Strategic
  
  Collaboration:
  
  Represent departmental interests in university-wide initiatives and meetings, ensuring HR practices remain collaborative and integrated.
• Other duties as assigned.

Responsibilities include, but are not limited to, maintaining and retaining unit personnel files; payroll management; staffing coordination; human resources compliance; internal controls; and other duties as assigned by the unit administrator. The successful candidate will demonstrate the ability to maintain effective working relationships, provide excellent customer service, handle confidential and sensitive information, and work efficiently in an environment with frequently changing priorities.

• Ability to clearly communicate to perform essential functions.
• Ability to use calculator, telephone, computer, printer, fax, and copier.
• Use of basic math and a calculator.
• Professional representation of department/programs.
• Experience in establishing and maintaining effective working relationships with internal and external clients.

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Hybrid work schedule after a 6-month period, if applicable.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.