Office and Communications Coordinator

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations Time Type:

Full time

Max Pay – Depends on experience:$55,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range:$52,000 - $55,000 annually; DOEThe Office of the Executive Vice President, Treasurer and Chief Financial Officer at Arizona State University is seeking a highly organized and proactive Office and Communications Coordinator to support a fast-paced, executive-level environment.

This role serves as a central coordination point for the CFO office, combining front desk responsibilities with office operations, leadership support and communications execution.

This position is ideal for someone who thrives in a highly visible, dynamic setting and enjoys balancing structured operational responsibilities with flexible, project-based work. The role requires strong attention to detail, sound judgment and the ability to manage multiple priorities while maintaining a high standard of professionalism.

The ideal candidate will bring a strong foundation in administrative operations and demonstrated strength in written communication and document preparation. The ideal candidate will be comfortable working across teams, supporting senior leaders and contributing to polished, executive-ready materials.

Note:

This position’s primary workspace will be located at the front desk of the CFO's office suite; however, only a portion of the role requires actively assisting visitors and supporting meetings. The remaining responsibilities are completed at the front desk while monitoring guests and any active support needs.

This role requires a self-starter who enjoys structure, takes initiative and can work with minimal oversight. The successful candidate will be comfortable owning tasks end-to-end, documenting progress and communicating clearly across teams.

What success looks like in this role

The CFO office operates smoothly, with a consistently professional and well-coordinated experience for leadership, staff and visitors

Office operations, meetings and events are organized and executed with minimal oversight

Administrative and financial processes are handled accurately and efficiently

Leadership and team members experience responsive, reliable support across operational and coordination needs

Communications materials are clear, polished, correct and aligned with ASU Brand and Associated Press standards

The coordinator effectively balances front desk responsibilities with operational, administrative and communications work Applicant must be eligible to work in the United States; ASU Business and Finance Support Services will not be a sponsor for this position.

Essential Duties:

Office Operations and Leadership Support – Approximately 60% of the time Manage core office operations, including supplies, vendor coordination, facilities requests and mail and deliveries

Maintain a clean, organized and professional office environment and shared spaces

Perform administrative and financial processes, including P-Card reconciliation, purchasing, invoice processing and reimbursements in Workday Support meeting coordination, including scheduling, agenda preparation and material assembly

Assist the Chief of Staff and CFO leadership team with coordination across meetings, projects and initiatives

Serve as a liaison across CFO office teams to ensure alignment, follow-through and efficient communication

Support planning and execution of events and engagement activities, including leadership meetings, employee initiatives and special events

Coordinate logistics for athletics-related hosting, such as football and…