Project Coordinator; Mission Critical​/Data Center

Project Coordinator

kW MCE is seeking a Project Coordinator for the following locations:
Tempe, AZ;
Atlanta, GA;
Troy, NY;
Herndon, VA;
Milwaukee, WI. The Project Coordinator will support the Project Manager and project teams with administrative duties throughout the project lifecycle, taking a proactive role to move the project forward and enhance communication with the team and Client.

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publish to team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Assist in reviewing project financial reports and communicate issues to team.
• Create and maintain project Smart Sheets and document file storage.
• Track invoices and project payments.
• Review deliverables during project deadlines.
• Ensure projects meet all internal compliance requirements.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFIs, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend project, department and team meetings, take notes, and distribute notes internally and externally as required.
• Generate project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

• High School Diploma or GED.
• 5+ years of experience.
• Deadline-oriented, ability to track and maintain multiple concurrent deadlines.
• Excellent verbal and written communication and problem‑solving skills.
• Proficient with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, Share File, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self‑motivated and flexible, willing to learn.

WSP provides a comprehensive suite of benefits focused on health and financial stability, including medical, dental, vision, disability and life coverage; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting and naturalization proceedings.

Expected hourly (all locations): $29.00‑$35.00.

WSP USA (and all of its U.S. companies) is an Equal Opportunity

Employer:

Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States.