Program Coordinator Senior – Office of University Architect

Administrative Operations Specialist 2

Job Family:
Administrative Operations

Time Type:
Full time

Max Pay – Depends on experience: $56,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Facilities Development and Management, University Architect's Office is seeking a Program Coordinator Senior to assist interior design department with space planning, furniture selections, fixture selection, and equipment, and associated relocation coordination.

Essential Duties:

• Assists the office of the University Architect's programming, interior design, and move coordination teams with efforts across all campuses
• Aids in FFE Procurement and Subcontractor communication. Including internal departmental tracking and communication.
• Attends ongoing project meetings both online, and in person, and follow up with action items
• Prepares space planning test fits and alternatives as needed
• Assesses field conditions; meets with customers to evaluate conditions, and determines needs
• Manages inventory and use of surplus stock FFE and department design library
• Works with vendors on timelines, procurement, and installation of FFE
• Maintains and updates internal finish standardization documentation for completed projects
• Coordinates and oversees relocation projects; assists with moving staff, students, and faculty from one space to another
• Coordinates minor renovations including small patch and paint jobs, repairing, cleaning, or replacing floor coverings, installing or reconfiguring information technology equipment, FFE, and other equipment
• Coordinates with other departments to set up IT, phone, access, signage, and other services; coordinates moving of customer items (e.g. boxes, furniture, etc.)
• Assists with minor furniture relocation (e.g. chairs, small boxes, etc.) drives university vehicle

DAYS AND

SCHEDULE:

Monday – Friday, 8:00 am – 5:00 pm

This position is based at ASU's Tempe campus but will require working from other campuses depending on operational needs

Position Salary Range: $52,000 - $56,000 per year, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Desired

Qualifications:

• Experience in: CADD
• Space planning
• Furniture, fixtures, and equipment (FFE) planning and installation
• Working with customers to define needs and develop solutions
• Working with FFE vendors
• Project coordination/management
• Managing and prioritizing multiple projects simultaneously
• Working in a high pressure, fast paced environment.

Evidence of effective communication skills

Working Environment:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of standing/sitting for varying lengths of time and travel moderate distances to perform work
• Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals
• Bending, stooping, reaching and lifting up to 20 pounds
• Drive University vehicles/and or carts

Department Statement:
What's in it for you?

• Flexible work schedules
• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit (Use the "Apply for this Job" box below).-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordable benefits package including dental, vision, and life insurance benefits. More information available at /benefits
• Retirement program designed to promote long-term…