Administrative Assistant EMPACT Job Tempe area,Arizona USA,Administrative/Clerical

Who we are:

EMPACT
- Suicide Prevention Center, part of the La Frontera Arizona family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer
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What you’ll do:

The Administrative Assistant provides high-level administrative support to the designated department Director/Manager by performing clerical and administrative functions including coordinating/scheduling meetings, taking meeting minutes, preparing correspondence, compiling data/reports, and serving as liaison with community stakeholders, vendors, or other internal team members. The position requires a daily office presence as designated by the Director/Manager.

Essential Responsibilities:

Assist with clerical and administrative tasks related to the department, including updates to protocols in conjunction with the QM Department.

Assist with recruitment process by conducting initial phone screens and scheduling interviews; perform reference checks for potential hires.

Serve as centralized point of contact for community or fundraising events and training requests; coordinate staffing coverage for scheduled events/trainings.

Attend meetings as assigned and prepare and retain meeting minutes.

Compile data and outcome reports as required, including ad-hoc requests.

Monitor and ensure appropriate departmental supply levels and clinical/crisis chart materials.

Other

Duties and Responsibilities:

Effectively manage projects and demonstrate ability to multi-task to meet responsibilities.

Attend meetings and trainings outside of regularly scheduled work hours as requested.

Maintain professional conduct consistent with ethical practice and agency policies and procedures.

Other duties as assigned by supervisor.

What you’ll provide: (Qualifications)

Associate’s degree in Business or related field, or combination of specialized training and 4 years of experience.
Two years of recent experience as an Administrative Assistant.
Effective written and verbal communication skills with proven organizational and interpersonal skills.
Strong analytical and problem‑solving skills, attention to detail, and independent judgment.
Working knowledge of Microsoft Office products.
Ability to juggle multiple projects and make immediate adjustments to workflow/task; proactive and proactive.
Skill in maintaining relationships across all levels of the agency and community.
Ability to work well under deadline pressure in a fast paced environment supporting several Behavioral Health programs.
Ability to maintain confidentiality in dealing with issues of a sensitive nature.
A valid AZ Driver's License with no major infractions in past 39 months is required.

What we’ll offer:

Generous PTO
10 paid holidays per year
Medical plans (4 choices)
Dental plans (2 choices)
Vision plans (2 choices)
403(b) retirement plan
Retirement Allowance
Company paid Life/AD&D and Long-term Disability
Voluntary additional Life and Short-term Disability
Tuition Reimbursement Licensure Reimbursement
Elder Care assistance
Pet Insurance and much more!

Equal Employment Opportunity Statement:

EMPACT-SPC/La Frontera Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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