Business Support, Administrative Services

Mailroom Clerk

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

Responsible for receiving, sorting and scanning incoming mail and/or packages to distribute to departments or individuals. Responsible for collecting and metering outgoing mail and/or packages and delivering them to the respective drop-off box in the building. Other responsibilities include general administrative duties such as stocking copier paper and setting up meeting rooms as needed.

Key Responsibilities

Mail Organization

Sort and collate mail in a timely manner as some documents may be time sensitive

All bankruptcy letters must be stamped and delivered same day to the litigation team on the 4th floor

Under no circumstances should mail addressed private and confidential be opened

Dispose of junk mail

Sort mail, such as returned letters, adjustments, bills, orders and payments

Resolve issues with incorrect, returned mail

Receive outgoing mail and apply correct postage (no personal mail)

Arrange for pickup of outgoing mail

Fold letters, circulars or other documents and insert into envelopes for distribution

Record registered mail

Open and scan contracts and upload to client's electronic filing system. Should documentation include checks, those checks should be turned over to the appropriate BMO Harris personnel for handling/processing.

All regular mail must be picked up from stations periodically throughout the day. All items picked up prior to noon, must be stamped and placed in the mail bin on the lower level to ensure that the mail is going out timely.

All mail is to be opened only within the secure mailroom.

Mail Distribution

Place mail in proper piles for distribution

Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)

Weigh mail to determine correct postage

Place mail in bins and deliver individuals or to their mail slots

Personal and confidential mail must be delivered same day unopened

Office Assistance

Perform hospitality services and minor housekeeping items

Ensure office is adequately stocked with mail supplies

Stock copy rooms and printing devices

Provide support for small office moves

Set up and tear down conference rooms

Mailroom Clerk will monitor supplies in both mailroom and copy room areas and advise appropriate client personnel of items and quantity to be ordered

Additional responsibilities include

• Any and all other duties and tasks requested should be sent to reporting manager for review and consideration prior to execution.

Qualifications:

Education and Training

Candidate must have a high school diploma or GED equivalent

Years of Relevant Experience

1 - 3 years of previous mailroom experience

Skills and Knowledge

Excellent communication skills in English, both written and oral

Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines

Other Ability

Ability to learn quickly

Ability to sort the mail in a way to help ease and speed of delivery

Physical work requirements and work conditions

Must be able to lift a minimum of 50 lbs

Ability to spend much of the day on his/her feet

Must be able to work quickly with hands and have good hand/eye coordination

Dress Code

Candidate will be provided branded polo shirts.

Personal Cellular Devices

The use of personal cellular devices while on client property should be limited to emergency use only and is strictly prohibited for use of photographing client or any of their files.

Restricted Access

Due to the nature of the business being conducted, candidates are not allowed to bring non authorized BMO Harris personnel into the mailroom. In addition, candidates are not allowed to grant access anyone other than themselves into the building and/or into the client space.

Reports

The candidate will have day to day interaction with the key on site client personnel but reports directly to a designated JLL Mailroom Manager.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Tempe, AZ

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with…