Executive Assistant (VP Support

Executive Assistant

Required

Education:

High School Diploma or equivalent

Preferred Education:

Associate's or Bachelor's degree Required Experiences and

Skills:

Organization and adaptability skills Professionalism - Client/customer facing and supporting VP Microsoft and Concur experience 3-5 years executive assistant experience

Executive Assistant Responsibilities:
Under general supervision provides administrative and clerical duties for the Tempe, AZ site. This position serves as the primary point of contact for visitors and is a multi-faceted one that interacts with various departments at the site Answers telephone and provides information in accordance with company policy; screens calls and takes messages. Receives visitors and directs them to appropriate location.

Updates procedural processes for the reception area. Screens mail; may respond to routine inquiries using standardized formats. Manage intercompany mail between multiple building sites. Works with the facilities lead in maintaining and improving office décor, branding and furnishing. Establishes and maintains site specific administration files and records. Maintains facility and departmental distribution lists. Assists Site Lead and HR in establishing office policies and procedures and assists in the coordination of department activities.

Coordinate with various vendors who provide site services. Recommend new vendors as services develop. Coordinates payment for facility vendors including expense reporting for the Site Lead to cover such payments. Solves problems for site employees and handles end-to-end completion of site-support tasks and projects. Supports coordination of local recognition awards e.g. spot awards and service awards and other local recognition and rewards events and activities.

Orders and maintains office and kitchen supplies. Support special requests from managers. Responsible for the coordination, catering, and execution of all onsite / offsite people-related activities including product launch parties, celebrations, holiday parties and townhalls. Is primary resource for the set up and take down of these activities. Serves as ambassador to the Stryker business, including hosting high profile visitors.

Schedules use of conference rooms, primarily for guests to the site. Supports staff with the operation of conference room systems. Assists with the creation of PowerPoint presentations, Excel files, Word documents, and shared files via Microsoft Teams. Maintain and coordinate calendars/schedules for BU leadership at the site. Coordinates travel planning and booking for BU leadership team. Manages the expense report administration of BU leadership.

Responsible for weekly, monthly and quarterly Zoom calls, highlights, and communication. May work on special projects as assigned.

** Only those lawfully authorized to work in the designated country associated with the position will be considered.**

** Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**