Community Engagement & Philanthropy Specialist

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

The Community Engagement & Philanthropy Program Specialist will provide hands-on operational support for MUFG's community engagement, employee volunteerism, matching gifts, grant administration, philanthropic reporting, and related program activities across the Americas. This contingent worker role supports day-to-day execution, data integrity, documentation, employee and stakeholder support, vendor and nonprofit coordination, and recurring reporting needs. The position is intended to strengthen operating continuity and administrative discipline across established Community Engagement & Philanthropy programs.

Key Responsibilities

Community Engagement Program Administration

* Support daily administration of employee volunteer programs and community engagement initiatives across the Americas.

* Maintain volunteer opportunities, calendars, registration lists, participant tracking, and post-event documentation.

* Support ERNs, CORE Councils, local volunteer leads, site champions, and business partners with volunteer activity coordination.

* Help ensure volunteer activities are documented consistently and aligned with established program procedures.

Matching Gifts and Employee Giving

* Administer matching gift processes, including request review, documentation collection, employee inquiries, vendor follow-up, and evidence file maintenance.

* Support review of external match requests against established program requirements and escalate questions or exceptions as appropriate.

* Maintain documentation for higher-value match requests, second-review evidence, declines, reconciliations, and related follow-up.

* Assist with donation reporting, account statement tracking, and recurring reconciliation activities.

Grants and Philanthropy Operations

* Support grant administration, nonprofit documentation, application tracking, payment coordination, and reporting.

* Help maintain organized records for charitable contributions, nonprofit partner documentation, grant status updates, and supporting evidence.

* Coordinate with internal partners to support purchase requests, invoices, payment follow-up, and documentation requirements.

* Assist with preparation of materials and files needed for quarterly, annual, audit, regulatory, and ad hoc reporting requests.

Systems, Data, and Reporting

* Maintain accurate records in Benevity Spark / MUFG Gives Back, Benevity Versaic / Grants Management, SharePoint, Teams, Excel trackers, planning calendars, and reporting folders.

* Pull, reconcile, and validate recurring donation, volunteer, matching gift, and philanthropic contribution reports.

* Support data quality checks, file naming discipline, folder organization, and documentation completeness.

* Prepare working files and summaries to support internal reporting, leadership updates, audits, regulatory examinations, and program reviews.

Vendor, Nonprofit, and Stakeholder Coordination

* Coordinate with internal stakeholders, including Inclusion & Philanthropy, Finance, Legal, IT, Accounts Payable, Marketing/Communications, ERNs, CORE Councils, and regional partners.

* Coordinate with external nonprofit partners and vendors to resolve operational issues, confirm logistics, obtain documentation, and support program delivery.

* Track open items, follow-ups, approvals, invoices, purchase requests, and partner responses through completion.

* Escalate sensitive, policy-related, budget, legal, or reputational matters to the appropriate MUFG employee owner.

Communications and Employee Engagement Support

* Support communications, event invitations, participant reminders, logistics updates, Bridge story inputs, and program summaries.

* Use approved templates and established review processes for volunteer event communications and employee-facing materials.

* Respond to routine employee inquiries related to volunteer activities, matching gifts, giving platform navigation, documentation, and program logistics.

* Prepare draft summaries and inputs for internal updates, newsletters, and stakeholder…