Administrative Assistant for Student Success

Administrative Assistant for Student Success

Tempe School District No.3 Sanchez
- Student Success - Tempe, Arizona Open in Google Maps

This job is also posted in Tempe Elementary Schools

Starting Date: Immediately

TITLE:

Administrative Assistant for Student Success Enterprise

JOB DESCRIPTION:

Provide administrative office support to the Student Success Enterprise requiring confidentiality and maintenance of specialized databases.

QUALIFICATIONS

• Education and/or experience equivalent to a High School Diploma or GED
• Associate’s Degree from an accredited college or university in Public Administration or related field preferred
• Two (2) years of progressively responsible secretarial administrative support experience preferably in a school setting
• State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
• Some positions may require fluency in Spanish

ESSENTIAL FUNCTIONS
:(Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

• Verify, maintain and update statistical information using the district management systems related to program, department or school.
• Compile data for reports and files; organize and gather information related to program, department or school.
• Prepare detailed and complex reports of a confidential nature; review data files and records for accuracy; correct errors or contact appropriate personnel for missing information.
• Retrieve and store files according to District, State and Federal regulations.
• Download, verify, and revise data; prepare notices and forms related to program status.
• Welcome and direct visitors to appropriate areas and personnel.
• Type correspondence; process daily mail, maintain files, and create new files and records.
• Respond to inquiries electronically and address phone calls regarding problem solving.
• Process requisitions; maintain budgets.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS

• Knowledge of federal, state and District rules, regulations, policies and procedures related to area of assignment
• Knowledge of complex computer applications
• Knowledge of file maintenance/recordkeeping practices and procedures
• Knowledge of business writing/correspondence
• Knowledge of general office practices and procedures
• Knowledge of general office electronic and telecommunication systems
• Skill accurately and efficiently compiling, analyzing and interpreting complex reports
• Skill accurately entering, maintaining, updating and retrieving information from several databases, and using District applications for information
• Skill researching and gathering information of a confidential nature
• Skill utilizing verbal and written communication in the preparation of data, reports and correspondence
• Skill utilizing customer service techniques responding to requests, inquiries and complaints
• Skill establishing priorities and handling multiple projects simultaneously
• Skill establishing and maintaining effective working relationships

WORKING CONDITIONS

• Fast paced general office environment may have extensive student and public contact

PHYSICAL EFFORT

• Repetitive motion and eye strain through extensive utilization of computer hardware and software
• Mostly sedentary work
• Frequent standing, stooping, bending and reaching
• Occasionally lifting, pushing or pulling up to 25 lbs.

WORK YEAR: 12 months

GRADE
:
Classified

REPORTS TO: Chief, Director or Assistant Director of Focus Area

EVALUATION: Classified Personnel Evaluation

SUPERVISES: N/A

Position Type: Full-Time
Salary: $18.50 Per Hour

Job Categories:

Support Staff >
Administrative Assistant

• Citizenship, residency or work visa required

• Human Resources
• 3205 S Rural Road
• Tempe, Arizona 85282
• Phone:
• Email: human.resources

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