Customer Service Specialist

Enrollment and Records Assistant 1 Non-Exempt

Supports maintenance of enrollment and student records information systems to ensure high quality delivery of student registration services.

Position Salary: $20.00 per hour

Are you looking to use your attention to detail and problem-solving experience in a collaborative team environment? Are you a self-starter who works well independently but also enjoys working with a team? Do you want employment helping students achieve their educational goals? If you are student-focused and enjoy the challenge of working in a fast-paced, academic environment, this may be the position for you.

University Registrar Services is seeking a detail-oriented individual to join the Records and Enrollment team on the Tempe campus as a Customer Service Specialist, to answer a variety of inquiries and process transactions on student records. The ideal candidate will be detail-oriented, possess strong customer service skills, communicate effectively, tech-friendly and have experience in higher education. The Tempe campus is dynamic, vibrant, and a great environment in which to work.

We encourage you to apply if you want to grow professionally, acquire new skills, and work for a leading innovator in higher education.

Essential Duties:

• Provide general information and convey university policies and procedures to students, faculty, staff and the general public in-person, by telephone and by e-mail.
• Assist with registration transactions, enrollment verifications, transcript-related requests, and legal name changes. Including transaction/discrepancy research and resolution in a timely manner.
• Maintain a variety of records requiring classification and compilation of varied information.
• Serve as a reference source to assist departments and employees in resolving discrepancies or procedural problems utilizing knowledge of specialized function; responds to technical administrative questions ensuring necessary follow-up is performed.
• Check, review or prepare records, reports, forms or other documents of various kinds pertinent to assigned function(s); investigates complicated problems or errors.
• Plan and prioritize workload to meet set deadlines.

Desired

Qualifications:

• Experience with providing customer service in a team environment and in a high-volume service location
• Experience in retrieving and updating information in a student information system (e.g., People Soft)
• Experience with Microsoft Office applications (i.e. Word, Excel, Outlook)
• Experience in resolving complex issues and researching non-routine inquiries received by students, faculty, and staff;
  University departments and advising units.
• Demonstrated knowledge of University policies and procedures.
• Evidence of effective communication skills.
• Experience with CRM systems, (i.e., Salesforce).
• Experience establishing and maintaining effective working relationships with faculty, staff, student, community partners and other stakeholders
• Demonstrated knowledge of FERPA.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.

Location:

Campus:
Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum…