Student Services Records Clerk

We're excited to provide the best education in the best environment to our students! Academies of Math and Science Impact Group ESS Records Clerk

Reports To:

Director of ESS

Location:

Hybrid - Tempe, AZ Employment Classification:
Full-Time Salary Range: $16.00–$21.00 per hour, based on experience

AMS Impact Group is seeking a detail-oriented and organized ESS Records Clerk to support the Special Education Compliance Manager with clerical, compliance, data management, and records management responsibilities across the network. The ESS Records Clerk plays an important role in maintaining accurate, secure, and compliant special education records while ensuring the timely distribution and receipt of records across all campuses. This position works closely with the Exceptional Student Services (ESS), Enrollment, Registrar, and campus teams to ensure student records and data are maintained in accordance with federal and state requirements and network policies.

The ideal candidate is highly organized, detail-oriented, comfortable working with confidential student information, and able to manage multiple priorities while maintaining accuracy and established timelines.

AMS Impact Group is the management organization supporting Academies of Math and Science (AMS), a network of high-performing public charter schools serving students across Arizona and Arkansas. Our mission is to provide operational excellence that empowers schools to deliver outstanding educational outcomes and prepare scholars for lifelong success.

• Ensure proper maintenance of student special education records and maintain the security and confidentiality of records in accordance with federal and state laws and regulations.
• Ensure special education records are properly and timely distributed to requesting schools and agencies across all campuses in compliance with federal, state, and network requirements.
• Ensure the timely receipt of special education records for all eligible scholars across the network.
• Maintain original student files within the Tucson records facility and ensure documents are appropriately filed following bi-weekly paperwork collection.
• Confirm proper disposal of archived files that are five (5) years or older in accordance with applicable requirements and network procedures.

• Assist with Open Enrollment procedures within the ESS program and serve as a liaison with teams across the network to ensure appropriate ESS procedures are followed and accurate student data is received.
• Maintain accurate and up-to-date student information within ESS records systems, including School Mint, IEP Pro, IC, ESSP, and other applicable platforms.
• Update records systems as student data is received for new enrollments in accordance with established enrollment procedures.
• Assist with IEP review processes to ensure IEPs are reviewed by ESS Leadership and required accommodations are communicated to Registrars in a timely manner.

• SharePoint data as needed and as directed, including auditing special education schedules and minute logs.
• Review and verify data entered into School Mint, e-IEP Pro, SharePoint, Power School, and other applicable systems for accuracy and completeness.
• Verify that required wet or electronic signatures have been obtained and properly uploaded to the Supporting Documentation section within e-IEP Pro.
• Serve as the primary contact for the creation of new student profiles within e-IEP Pro.
• Support the ESS team with compliance-related data and records requests.
• Participate as a member of the team responsible for supporting state monitoring activities with applicable Departments of Education.

• High school diploma or equivalent required.
• Previous experience in records management, data entry, administrative support, compliance, education, or a related field preferred.
• Experience working with confidential or sensitive information preferred.
• Ability to learn and accurately utilize multiple data management and student information systems.