Events Coordinator
Listed on 2026-09-20
-
Administrative/Clerical
Events Coordinator Arizona State University Campus:
Tempe JR125938
End Date:
September
22,2026
Bachelor'sdegreeandseven(7) yearsofexperienceappropriatetotheareaofassignment/field;
OR,Anyequivalentcombinationofexperienceand/ortrainingfromwhichcomparableknowledge,skillsandabilitieshavebeenachieved.
Pay Rate:$50,000-$52,000salary;
DOE
Schedulesandcoordinatesvarioustypesofmeetings,special events,conferencesandservicesfornumerouscampusesand/orcommunityorganizations.
Arrangesallaspectsofeventssuchasroomreservations,mall reservations,technical arrangements,staffing,andothervariousservicesandlogisticsforthe
Memorial Unionand Student Pavilion .Responsibleforpolicyandprocedureformulationandimplementationof Eventand Meeting Services management .
- Booksandschedulesmultiplefacilitiesandservicesforusebycampusandoutsideorganizations;prepares contract,determiningfeesandtermsofcontract.
- Coordinateswithclientstodeterminetechnicaland/orotherspecialrequirementsneededforevent;determinesresourcesavailablesuchasequipmentorlaborandcompareswitheventrequirements.
- Overseesandmonitordailyoutdoor Mallprogramactivitytoestablishrapport,providecustomerservice,andenforcepolicies.
- Servesasaprimaryreferencesourcetoassistdepartmentsandemployeesinresolvingdiscrepanciesorproceduralproblemsutilizingknowledgeof Eventand Meeting Services area ;respondstotechnicaladministrativequestionsensuringnecessaryfollow-upisperformed.
- Providesassistanceandinformationtofaculty,staff,students,andoutsideorganizationsregardingfacilityuse,servicesandcapabilities;maintainscontactwithpatronsorclientsviaface-to-faceinteraction,Zoom,video-call,telephone,emailorwrittencorrespondence.
Servesasvenuerepresentativebyrespondingtoclients’questionsor complaints. - Collaboratewithmanagementtoanalyzeriskanddevelop,prepare,andimplementsafetyandsecuritypoliciesandproceduresforallevents.
- Workcollaborativelyacrossvariousdepartmentswithinthe Universityandwithpopulationsandgroupstoachieveobjectives
- Providecustomerservicesandactasaliaisontofaculty,staff,students,alumniandthepublic.
- Prepareswrittenreportsandmaterialsonservices,usageandfacilityoperations.
- Maintainsaworkingknowledgeofthehospitalityindustry,newdevelopmentsandtrends,andwhereapplicable,makerecommendationstokeepourprogramcompetitiveandcurrent.
- Participatesinweeklymeetingswith Operations and Catering Stafftoensureset -uprequestsandmeetingconferenceneeds.
- Supports Operationalstaffwitheventandbuildingoperationswhenneeded.
- Regularactivitiesrequireabilitytoquicklychangeprioritieswhichmayincludeand/oraresubjecttoresolutionofconflicts
- Representsuniversityinpublicrelations/liaisoncapacityonmattersrelatingtoeventsandatdepartmentmeetings.
Actsasresourcetostudentsandstaffoneventplanningprocessforthe University. - Maintainseffectivecomputersupportforoursoftwareprogrambyworkingwithvendorsand University Technology Office staff .
- Coordinatesdepartmentalbannerframereservationsincludingpromotion,reservations,physicalintakeanddeployment,andrecyclingofbanners.
- Helps promote Spirit,Pride,and Traditionamongcolleaguesandstudentsbyimplementingandparticipatinginprogramsthatpromotethesevalues.
- Performsfunctionsrelatedtospecificfacilityassignedsuchastrackingeventattendance,developmentofwebsite,brochures,orotherpromotionalmaterialsandcollateral.
- Includessomeeveningsandweekends,androtationalon-callsupportofoperations.
- Otherdutiesandresponsibilitiesasassigned.
Knowledgeinscheduling,operations,andconferenceplanning.
Knowledgeofsupervisorypracticesandprinciples.
Knowledgeoftechnicalrequirementsforvariousevents.
Skillinpublicrelationsandhandlingcomplaints.
Skillinorganizationrequiredcoordinatingseveraleventssimultaneously.
Skillineffectivecommunication,bothverbalandwritten.
Qualifications:
- Exp…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).