Proposal Specialist

Haydon Main Office, 2035 W. 4th Street, Tempe, Arizona, United States of America

Posted Wednesday, June 17, 2026 at 10:00 AM

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects.

The Proposal Specialist is responsible for managing the development, coordination, and submission of high-quality Statements of Qualifications (SOQs), proposals, and interview presentations to help Haydon Companies secure qualifications-based project opportunities. This role works closely with the Proposal Manager, business development team, and technical experts to craft compelling proposals that align with client needs and showcase Haydon’s expertise. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative environment.

Includes the following. Other duties may be assigned.

• Assist in developing and submitting proposals, SOQs, and interview presentations to secure new projects.
• Collaborate with the Proposal Manager, marketing team, and technical staff to create compelling proposal content.
• Organize and manage proposal documentation, forms, and supporting materials to ensure compliance and accuracy.
• Design page layouts and informational graphics to enhance proposal effectiveness.
• Maintain a catalog of pursuit materials, including project descriptions, resumes, and business development collateral.
• Conduct competitive analysis and track analytics to improve proposal strategies.
• Submit public records requests and analyze debrief materials to refine future proposals.
• Support marketing and branding initiatives through photography and videography.
• Assist with networking, business development, and public relations efforts, including participation in industry events.

• Project Coordination – Effectively manages timelines, prioritizes tasks, and ensures smooth proposal workflows.
• Writing & Editing – Crafts clear, concise, and persuasive content tailored to diverse audiences.
• Graphic Design & Branding – Develops visually engaging layouts, informational graphics, and presentation materials.
• Research & Analysis – Gathers and synthesizes market and competitor data to enhance proposal strategies.
• Communication & Collaboration – Works effectively with cross-functional teams to align messaging and objectives.
• Attention to Detail – Ensures accuracy, consistency, and compliance in all proposal documents.

• Required: Bachelor’s degree in Marketing, Communications, Business, or a related field (preferably within the Architecture, Engineering, or Construction (A/E/C) industry).
• Preferred: 1+ years of experience in proposal writing, marketing, or business development in a B2B professional services environment.

• Proposal & Document Management – Experience with proposal coordination, content development, and submission processes.
• Software Proficiency – Strong skills in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• CRM & Analytics Tools – Experience using CRM platforms and proposal management software.
• Graphic Design & Visual Communication – Ability to develop infographics, marketing materials, and layouts.
• Industry Knowledge – Familiarity with construction industry terminology, standards, and best practices.

• Strong organizational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating with diverse teams.

• Office-based role with occasional travel to job sites, trade shows, and client events.
• May require…