Business Operations Specialist Senior

Administrative Operations Specialist 3

Job Family:
Administrative Operations

Time Type:
Full time

Max Pay – Depends on experience: $67,000.00 USD Annual

Salary Range: $60,000 - $67,000; DOE

Job Summary:

Under the direct supervision of the Director of the Lincoln Center for Applied Ethics, the Business Operations Specialist Senior assists with planning, organizing, and coordinating the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include basic budgeting, accounting, payroll, staffing, and other functions designated by the Center Director. This position is intended to cover a broad range of responsibilities in the operational administration of the Center, including managing and coordinating post grant funding transactions.

The individual selected will perform work of considerable responsibility in administering business operations and human resources actions in a complex center.

Essential Duties:

• Prepares budget proposals and recommendations and establishes budget system for controlling expenditures.
• Acts as hiring manager in unit and coordinates all HR payroll and leave processing for students, staff, and faculty.
• Assists faculty and research staff with post-award grants and contracts processes, including grant reporting and reconciliation; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.
• Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
• Processes business-related reimbursements and purchases using the University's various financial systems (Workday, SunRISE, etc.) and the Purchasing Card (PCard), in accordance with established procurement and financial policies.
• Processes travel requests and expense reports for Center employees and affiliates through Concur.
• Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends or implements action to be taken.
• Coordinates internal and external audits, and prepares audit documents for payroll reconciliations, PCards, and financial records.
• Exercises professional judgment to serve as a knowledgeable and helpful resource in respect to ASU fiscal/HR policies and procedures and to ensure accurate output and processing in all assigned areas.
• Represents the unit in all college and university-level business operations meetings.
• Serves as liaison between unit leadership and ASU Foundation, including but not limited to tracking donor relationships and reporting on program objectives and outcomes.
• Other assignments as needed to support the Center.

Desired

Qualifications:

• Knowledge of principles, practices and methods of accounting, budgeting, and inventory management.
• Knowledge of basic project management
• Demonstrated knowledge of computer systems, specifically MS Office applications.
• Skill in budget preparation and forecasting.
• Skill in coordinating activities and establishing priorities for self and others.
• Skill in establishing and maintaining effective working relationships.
• Demonstrated experience using ASU administrative systems (i.e., Workday FMS/HCM, Adaptive Planning, Concur).
• Demonstrated experience preparing detailed financial reconciliations and expense tracking reports.
• Effective communication (both verbal and written) and organizational skills.
• Ability to work independently exercising analytical skills and decision making in an environment subject to minimal direction/supervision.
• Ability to work effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through of activities within assigned work.
• Experience working in higher education
• Experience managing PCards and assisting in the operation of a fiscally sound environment.
• Experience with Microsoft Office (Word, Excel, Outlook), Adobe Sign, Adobe Pro, Canvas, Google Suite, Dropbox
• Ability…