Payroll Analyst

In the maritime industry, where colossal ships dock and millions of tons of cargo are moved with precision, dedicated individuals keep global trade in motion. Working in this dynamic sector means playing a part in ensuring the pulse of commerce never skips a beat, while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help steer the future of this vital sector. Every job function in our organization—on the docks or in administrative roles such as finance, payroll, or IT—has a significant impact on the national economy and critical supply chain operations.

• Process weekly payrolls for assigned groups, ensuring accuracy and timeliness, and issuing manual checks as needed.
• Research and analyze discrepancies and make process adjustments as necessary.
• Cross‑check other team members’ payroll entries.
• Answer payroll data entry questions and work closely with union reps/manager to ensure compliance with union contracts.
• Assist with internal and external quarterly and annual audits.
• Maintain and organize payroll files on the shared drive.
• Prepare wires and check requests for weekly, monthly, and quarterly union dues, deductions, pension and welfare man‑hour contributions.
• Set up and cancel payroll garnishments with payroll providers and answer writ of garnishment to agencies.
• Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for the general ledger work‑up for the accounting department.
• Maintain a current copy of the CBAs to ensure all special compensations are processed in a timely manner.
• Generate and create all standard and ad‑hoc reports for various departments as requested.
• Perform other duties as assigned.

• Hybrid work schedule—3 days in office and 2 days remote.
• Office environment with filing and lifting record‑keeping boxes.

• High School Diploma or GED equivalent AND 2+ years experience in a high‑volume, full‑cycle, multi‑state payroll environment.

• Associate’s degree or 2 or more years of experience in a high‑volume, full‑cycle, multi‑state payroll environment.
• 1+ years UKG experience.
• 1+ years union labor payroll experience.
• 3+ years of experience in data entry within an office environment.
• Fundamentals of Payroll Certificate (FPC) preferred.
• Familiarity with Federal and State payroll tax laws.
• Intermediate to advanced proficiency with Microsoft Word, Excel, and Access.
• Excellent customer service and communication skills.
• Ability to work as a team player in a high‑volume payroll department.
• Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision.
• Ability to remain calm and in control under pressure.

This job description is not intended to be all‑inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, age, disability, genetic information, citizenship status, military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

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