Project Coordinator

Job Description Key Responsibilities Project Tracking & Coordination

• Maintain and manage the internal Project Tracker to ensure all projects are accurately updated and progressing through required purchasing, production, delivery, installation, and billing stages.
• Monitor project status and proactively follow up with Project Managers to ensure timely completion of required tasks.
• Identify missing information, delays, or process gaps and communicate with the appropriate team members to resolve issues.
• Ensure project data is complete, accurate, and consistently updated across systems.

• Coordinate daily with Project Managers to understand project needs, priorities, and outstanding requirements.
• Act as an internal resource to support Project Managers in managing project flow and administrative tasks.
• Provide consistent follow-up to ensure Project Managers complete required steps in the project lifecycle.
• Assist in maintaining organization and consistency across multiple active projects.

• Coordinate pricing, estimates and purchasing support for buy-out products only, working with vendors and internal teams as needed.
• Ensure pricing information is obtained, documented, and communicated accurately to Project Managers.
• Purchase buy-out materials as needed to support Project Managers, working with the Purchasing department.
• Maintain organized records of vendor pricing, purchasing, and related documentation.
• Support consistency and accuracy in buy-out product pricing and purchasing processes.

• Track and follow up on project milestones including ordering, billing, and required updates.
• Ensure all required documentation and steps are completed prior to moving projects forward.
• Assist in identifying bottlenecks in the process and escalates issues as needed.

Support adherence to established workflows and internal processes.

• Demonstrates strong attention to detail in tracking, documentation, and follow-up.
• Maintains a high level of organization across multiple projects and priorities.
• Communicates clearly, professionally, and consistently with internal teams.
• Takes initiative as a self-starter to follow up, resolve issues, and keep projects moving.
• Demonstrates reliability, accountability, and ownership of responsibilities.
• Maintains a commitment to continuous learning and process improvement.

Door Works is a unique, versatile, full-service wood products manufacturer specializing in custom handcrafted doors, moulding, trim, and ceiling treatments. Since 1997, Door Works has supplied the finest architects, designers and builders with distinctive, handcrafted products combined with exceptional service and quality installation.