Chief of Staff

Chief Of Staff

Location:

Tempe, Arizona or remote with frequent travel

At Basata, we're rethinking the way healthcare practices get work done. Our AI-powered tools help automate the repetitive, time-consuming tasks that bog teams down, so staff can spend less time on admin and more time with patients.

We're a small, fast-moving team that loves building smart systems and simple, intuitive experiences. If you're someone who gets excited about early-stage energy, designing better ways to work, and fixing what's broken in healthcare, we'd love to connect.

Basata is looking for a Chief of Staff to serve as a critical strategic partner and right-hand operator to our Founder & CEO. This is a foundational position meant for a world-class generalist—someone with a powerful analytical baseline who excels at organizational strategy, execution, and operational optimization.

In this role, you will own the continuous corporate planning and performance engine that keeps the executive office operating at maximum velocity. At the same time, you will act as Basata's internal incubator—stepping in to stand up, stabilize, and methodically hand off high-priority strategic initiatives before they hit operational bottlenecks.

Strategic Planning & Performance Tracking

• End-to-end strategic planning:
  Facilitate corporate roadmaps, align foundational leadership goals, and lead structured problem-solving on ambiguous, high-stakes trade-off conversations.
• Strategic & operational gap analysis:
  Continuously evaluate scaling bottlenecks across the organization, helping leadership prioritize the highest-leverage issues to tackle and systematically delegating or incubating the rest.
• Corporate operating rhythm optimization:
  Design, govern, and iterate on executive meeting cadences, agendas, and communication flows to maximize leadership alignment and velocity.
• Performance visibility & investor storytelling:
  Architect executive tracking frameworks and translate complex operational data into clear, compelling narratives and visual materials for leadership and board-level updates. Tell the story of the business to investors.
• Financial health & CEO proxy support:
  Deeply engage with core corporate financial metrics, burn/runway modeling, and operational planning tools to understand underlying business health.

High-Priority Project Work (Incubation & Handoff)

Short-to-medium term high-priority strategic initiatives. The CoS identifies key gaps and strategic priorities, and when necessary builds the foundational approaches, sets the team up for success, and hands them off to permanent owners. Examples include:

• Cross-Functional workflow optimization:
  Identify systemic workflow gaps across core operational life cycles, creating crisp processes that accelerate value-delivery across product, sales, and client teams.
• Organizational governance frameworks:
  Author and embed company-wide decision-making matrices to increase execution speed, resolve ambiguity, and clarify permanent cross-functional ownership across a scaling team.

• 8–12 years of professional experience spanning management consulting, technology operations, corporate operations, or direct past experience in a Chief of Staff capacity.
• The "Builder-Operator" DNA:
  You don't just draft elegant slide decks or theoretical frameworks; you have a proven track record of rolling up your sleeves, writing the documentation, building the initial workflows, and testing the systems yourself.
• Financial and Systemic Fluency:
  Highly comfortable evaluating operational data, runway models, and software planning infrastructure to extract actionable business insights.
• Flawless Handoff Mechanics: A master of organizational "incubation." You possess the unique emotional intelligence and clarity needed to step into chaos, build a foundation, set a team up for success, and systematically pass ownership off to permanent teams.
• Extreme Focus and Guardrails:
  High capability to ruthlessly prioritize. You know how to evaluate a list of 20 organizational needs, intentionally say "not right now" to 17 of them, and focus the company's energy on tackling the top 3 flawlessly.