Business Operations Specialist

Administrative Operations Specialist 2

The Ira

A. Fulton Schools of Engineering (FSE) Academic and Student Affairs (ASA) unit seeks a highly motivated Business Operations Specialist to provide entry-level financial, human resources, and administrative support within a fast-paced academic environment. This position serves faculty, staff, and students by supporting daily business operations, maintaining confidential information, processing transactions, and ensuring compliance with university policies and procedures. The successful candidate will demonstrate strong customer service skills, attention to detail, and the ability to manage multiple priorities while contributing to a collaborative team environment.

Position Salary Range: $45,000 - $52,500; DOE

Essential Duties
- Financial:

• Process purchasing requests for supplies, services, equipment, and other operational needs using approved university procurement methods and systems.
• Process travel authorizations, expense reports, and employee reimbursements in accordance with university guidelines.
• Reconcile Purchasing Card (PCard) transactions and maintain supporting documentation.
• Monitor shared business services email accounts and respond to routine customer inquiries in a timely and professional manner.
• Coordinate logistical support for meetings, workshops, events, and other unit activities.
• Assist with maintaining business services web content, records, and administrative documentation.
• Exercise judgment within established procedures to resolve routine operational issues and escalate complex matters as appropriate.
• Perform other related duties to support efficient financial and business operations.

Essential Duties
- Human Resources:

• Administer timekeeping and payroll-related activities to support accurate and timely pay processing.
• Monitor employee work hours and assist with payroll and employment compliance requirements.
• Coordinate recruitment activities, including job postings, employee hiring, applicant tracking, and onboarding support.
• Process routine personnel transactions such as hires, terminations, job changes, and salary updates while maintaining accurate records.
• Support onboarding and required training compliance activities for faculty, staff, students, and temporary employees.
• Assist with employment documentation and coordinate with university partners to ensure compliance with applicable employment requirements.
• Research and help resolve routine payroll and human resources issues, serving as a liaison with central administrative offices.
• Support special projects, process improvement efforts, and other HR-related operational activities as assigned.
• May provide training and work direction to employees.

Desired

Qualifications:

• Experience providing financial, human resources, or administrative support in a higher education environment.
• Knowledge of ASU purchasing, travel, payroll, or reimbursement processes.
• Experience using enterprise systems such as Workday, People Soft, Docu Ware, or similar business applications.
• Experience reconciling financial transactions or maintaining business records.
• Experience coordinating meetings, events, or other operational activities.
• Experience working in a high-volume environment with changing priorities and competing deadlines.
• Experience maintaining records and ensuring compliance with applicable policies and procedures.
• Proficiency with Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

At the Ira

A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all  Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing.

Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas:
Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering…