Project Coordinator - Electrical Division

PROJECT COORDINATOR - ELECTRICAL DIVISION

Position

Reports To:

Electrical Division Manager / Project Manager

Non-Exempt

Direct Supervises:
None

Days: M-F

Regular Full-Time Administrative

The Electrical Division Project Coordinator provides organized, proactive project and administrative support to the Electrical Division from project startup through final closeout. This position helps keep project information, documentation, procurement, financial records, and communication moving accurately and on time while supporting project managers, field leadership, customers, general contractors, engineers, vendors, and subcontractors. As part of an employee-owned company, the Project Coordinator is expected to approach the work with accountability, teamwork, and an employee-owner mindset.

• Set up assigned electrical projects and accurately enter and maintain project-specific information in CMiC and other company systems.
• Review and develop a working understanding of owner contract documents, electrical drawings, specifications, scopes of work, schedules, and project
• Request and track required Certificates of Insurance (COls), vendor and subcontractor documentation, and other project-start
• Manage RFI and submittal processes, maintain current logs, and facilitate timely exchange of information among project managers, field teams, general contractors, engineers, owners, vendors, and
• Process and track project documentation including RFls, submittals, AIA documents, work orders, owner and subcontractor change orders, purchase documentation, meeting action items, and other project records.
• Support procurement by tracking electrical equipment and materials, long-lead items, releases, required dates, delivery status, and vendor follow-up; promptly communicate potential impacts to the project team.
• Assist Project Managers with project controls, including commitments, cost documentation, change management, subcontractor/vendor agreements, and other records needed to support accurate project financial
• Use Bluebeam Revu to review, organize, mark up, combine, compare, and distribute drawings and project documents as
• Reyiew subcontractor/vendor billings and assist with preparation and documentation of monthly owner pay applications and other billing
• Attend project OAC, coordination, and internal team meetings as requested; prepare and distribute agendas, minutes, action items, and follow-up documentation.

• Integrate TEPCON Core Values in daily work:
  Respect, Teamwork, Safety, Family
  - Oriented, Purpose-Driven, and Fun-Loving.
• Demonstrate an employee-owner mindset by taking ownership of commitments, protecting company resources, supporting project profitability, and making decisions that contribute to the long-term success of TEPCON, the ESOP, and fellow employee-owners.
• Build trust and positive working relationships with project managers, field teams, customers, general contractors, engineers, vendors, subcontractors, and
• Maintain a proactive, organized workflow with excellent follow-through, responsiveness, and
• Maintain a high level of accuracy and attention to detail in project documentation, logs, financial records, and
• Anticipate project-team needs and promptly communicate potential documentation, procurement, schedule, billing, cost, or closeout
• Continue professional growth and expand knowledge of commercial electrical construction, project delivery, estimating, project financials, materials, and field
• Learn new software applications and company processes with minimal disruption to
• Establish specific, measurable, attainable performance goals and remain accountable for achieving them.

• Successfully pass a background
• High school diploma or equivalent required; additional education in business, construction, accounting, or project management is a
• Commercial construction project coordination, project administration, or similar experience preferred; electrical construction experience is highly
• Strong computer skills required, including proficiency with Microsoft 365 applications such as Outlook, Word, Excel, Teams, and related
• Experien…