Assistant Project Manager

Assistant Project Manager

In short, you will support the Project Manager in the successful execution of construction and real estate projects by coordinating day-to-day project activities, tracking budgets and costs, managing documentation, processing invoices, supporting bid administration, and helping ensure projects stay on schedule and within budget. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys creating processes where none exist, and is eager to develop into a Project Manager role over time.

In long, as the Assistant Project Manager, you will be responsible for:

• Supporting Project Managers with the coordination and execution of active construction and real estate projects.
• Maintaining clear, professional communication with vendors, contractors, consultants, and internal stakeholders throughout the project lifecycle.
• Documenting meeting minutes, tracking action items, and maintaining project status updates within Smartsheet.
• Verifying, coding, and processing construction and real estate-related invoices while resolving discrepancies with vendors and accounting partners.
• Tracking project budgets, monitoring cost variances, and preparing regular cost reports for leadership.
• Assisting with project costing, bid solicitation, bid analysis, vendor comparisons, and award recommendations.
• Maintaining organized electronic and hard-copy project files to ensure documentation is accurate, current, and easily accessible.
• Supporting new store and site development initiatives through due diligence activities, site assessments, and project coordination.
• Assisting in the review of architectural plans, project phasing assessments, and construction documentation.
• Serving as a liaison between the design team and project stakeholders to resolve specification questions and clarify design intent.
• Coordinating updates, maintenance, and distribution of prototype and specification packages for new construction and remodel projects.
• Maintaining archives of specification package versions, design standard updates, and approval documentation.
• Reviewing bid packages and construction documents for consistency with approved specifications and identifying discrepancies.
• Tracking permits, approvals, inspections, and project closeout documentation, including as-built drawings and final sign-offs.
• Participating in site visits, subcontractor coordination, and schedule tracking to gain hands-on project management experience.
• Drafting, formatting, editing, and maintaining real estate documents, contracts, and departmental correspondence.
• Supporting continuous process improvement efforts and helping establish scalable project management practices.

• 2-5 years of experience in construction, real estate, project coordination, project administration, or a related field preferred.
• Bachelor's degree in Construction Management, Real Estate, Business, or a related discipline preferred; equivalent combinations of education and experience will be considered.
• Strong proficiency with Microsoft Office, including advanced Excel skills.
• Experience preparing reports, tracking budgets, and managing project documentation.
• Ability to analyze data, maintain records, and support multiple active projects simultaneously.
• Strong verbal and written communication skills.
• Ability to travel to project sites and prospective locations up to 25%.

• Experience with Smartsheet, Procore, Blue Beam, MRI, or similar project management and construction software.
• Experience working in construction, facilities, development, or retail real estate environments.
• Familiarity with invoice processing, cost tracking, bid management, and vendor coordination.
• Experience reviewing construction drawings, plans, specifications, or design packages.
• Experience with CADviewer or similar design/document viewing tools.

So What About the Perks? Perks matter

• We take a hybrid work approach, finding balance between the benefits of in-person and work-from-home environments. This position has an on-site expectation of a minimum of three days a week.
• Medical, dental, and vision, oh my! Drive Time Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
• But Wait, There's More. 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
• Growth Opportunities. You grow, I grow, we all grow! But seriously, Drive Time Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
• Tuition Reimbursement. We're as passionate about your professional development as you are. With that, we'll put our money where our mouth is.
• Wellness Program. Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
• Gratitude is Green. We offer…