Accounting Coordinator

Green Evans-Schroeder is a fast-growing, nationally recognized law firm with a strong focus on immigration law. We are seeking an Experienced Accounting Coordinator based out of our office in Tempe, Arizona. In this critical position, you will serve as the backbone of our financial operations, managing client accounts, overseeing payment plans, and ensuring compliance with trust account regulations. The ideal candidate will combine strong technical accounting skills with exceptional client communication abilities.

• Oversee all internal financial operations including comprehensive client account management, hold weekly financial meetings with the attorney team, and process daily bank deposits with accurate transaction recording
• Manage accounts receivable collections and trust replenishments, maintain weekly Matter Balance Report to track outstanding receivables, and oversee external collections agency relationships and account performance monitoring
• Administer all aspects of payment plan programs by maintaining and updating the active ACH payment list, ensuring accurate reflection of payment terms and modifications in CRM, and setting up new payment arrangements as needed
• Process and reconcile payments from existing clients and prospective new clients, and monitor payment plan compliance with coordinated follow-up procedures on delinquent accounts
• Perform comprehensive daily bookkeeping operations including payment tracking spreadsheet audits, detailed data entry into CRM, and accurate recording of both hard costs and soft costs
• Maintain strict oversight of all trust account transactions to ensure proper posting of deposits and debits in compliance with legal and ethical requirements, and reconcile financial records while resolving discrepancies promptly

• Experience with trust account management and compliance preferred
• Background in client-facing financial discussions and collections strongly preferred
• Familiarity with legal practice management software is a plus
• Experience with ACH payment processing and payment plan administration preferred

• Language: Native proficiency in spoken and written English and Spanish is required.
• Computer
  
  Skills:
  
  Microsoft Office Suite (Word, Excel, Outlook).Experience with Clio or Law Pay is a plus.
• Education: College degree, or equivalent, preferred. Concentration in accounting, business, and/or communications strongly preferred.
• Client Relations: Ability to conduct professional and empathetic conversations with clients regarding financial matters, including outstanding balances, payment plans, and collections. Must demonstrate tact and sensitivity when discussing money-related topics, as these conversations can be emotionally challenging for clients facing financial difficulties.

• Strong work ethic and commitment to providing high-quality service to a diverse clientele.
• Ability to maintain confidentiality and oversee sensitive information.
• Excellent people skills, with the ability to interact professionally with clients, attorneys, and other team members
• A commitment to prioritizing the team’s success, showing respect for all members, and having the courage to make tough decisions and take responsibility for mistakes.