Reception​/HR Coordinator

Overview

Position:
Reception / HR Coordinator

Department:
People / Human Resources

Reports To:

People & Operations Generalist

Employment Type:

Full-Time / Non-Exempt/ On-Site

Job Summary:

The Reception / HR Coordinator is the heartbeat of the office and a key partner to the Human Resources team. This role blends front desk hospitality with people-focused administrative support, ensuring employees, candidates, and visitors have a welcoming, positive and seamless experience while supporting core HR and people operations functions.

Front Desk & Office Experience

• Serve as the primary point of contact for visitors, customers, candidates, and vendors
• Greet and welcome guests warmly and manage visitor check-ins
• Answer and route phone calls, emails, and general inquiries
• Maintain a clean, organized, and welcoming reception and common area
• Coordinate office supplies, snacks, mail, and deliveries
• Support office events, meetings, and employee gatherings

Human Resources Support

• Assist with employee onboarding and offboarding processes
• Prepare welcome experiences with new hire materials, badges , equipment coordination
• Maintain employee records and HR documentation (digital and physical)
• Support recruiting coordination, including interview scheduling and candidate communication
• Assist with internal communications, announcements, and people initiatives
• Help coordinate training sessions, team events, and engagement programs
• Support compliance tasks and audits as needed

• Background in hospitality, retail, customer service, or other high-energy, people-facing environments where professionalism, responsiveness, and attention to detail are essential
• Proven ability to thrive in dynamic settings with frequent interaction, shifting priorities, and a strong team culture
• Strong interpersonal and communication skills
• High level of professionalism and discretion with sensitive and confidential information
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficiency with Google Workspace, Microsoft Office, and/or HR systems (bonus)
• Naturally welcoming, friendly, and service-oriented
• Proactive problem-solver with a positive attitude
• Strong sense of ownership and follow-through
• Passion for people, culture, creating positive experiences
• Ability to adapt and grow with the organization

This position plays a critical role in shaping the employee and guest experience. You’ll be a trusted support partner, culture ambassador, and organizational glue—helping the workplace run smoothly while making people feel valued and supported from day one.

$19.50 - $21

• Paid Time Off
• Health insurance
• 401k benefits
• Employee discount