Human Resource Services Specialist

Job Profile:

HR Services Specialist 3

Job Family:

HR Services Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary Range:$54,600 - $68,300 annually

The School of Earth and Space Exploration Human Resouce (HR) Specialist Sr. performs duties necessary for a variety of human resource actions such as recruitment, on-boarding/off-boarding, leaves management, international visa processes, volunteer and courtesy affiliate oversight. This position works closely with the Department HR Manager and HR team regarding all human resource functions and serves as backup for those roles for SESE Coordinators as necessar

Essential Duties:

Courtesy affiliate process management and maintenance, including annual renewal process and additional network accesses if needed

Manage volunteer, minors in lab, and minor on campus requests and renewal processes, working closely with department safety compliance officers (AKA Facilities)
Advise and answer employee and supervisor questions regarding FMLA/parental leave process. Direct and assist employees as needed to complete ASU processACA compliance oversight and management which includes verifying employee hours and FTE totals and contacting employee to correct if necessary

Shared HR Team duty – Maintaining SESE employee related email listserv

Ensure the eligibility of all student hires (enrollment) per semester, handle graduation notices from student employment, and contact supervisors regarding apparent inactive students for termination on a monthly basis

Physical personnel file maintenance and electronic personnel file cleanup and maintenance

Process competitive searches in Workday and Interfolio for various employee categories (faculty, ACPs. Postdocs, Staff, grad students, student workers)
Process waiver hires (staff, postdoc, ACP, faculty) as requested

Assist processing student hires during peak times such as the grad renewal process, special projects, or as delegated

Process staff personnel action requests in Workday (FTE changes, title changes, salary changes, etc.)Onboard and off-board employees, particularly staff, ensuring all hire or termination actions completed

Assist with the grad renewal and faculty renewal processes as needed

Facilitate and process annual faculty summer pay process, including summer FA/faculty teaching pay Advise and direct employees and supervisors with Authorized Driver process to completion.

Check Authorized Driver statuses as requested by employees and SESE HQAdvise and direct students and sponsoring faculty through Authorized Driver process, including for class field trips, through completion

Advise and answer questions from supervisors and employees on HR business practices, company policies, and HR legal compliance,Serve as backup Department Time Administrator to process payroll as needed especially during peak times

Work directly with various ASU central departments as needed (ex. ASU Payroll, ASU HR, SEO, ISSC, The College Dean’s office, Insurance and Risk Management, etc.)Assist HR team/manager with any other special projects, reports, and duties as assigned

Stay up to date on ASU policies and procedures, and relevant state and federal laws Desired

Qualifications:

Advanced knowledge of human resource principles, practices, regulations and standards

Knowledge of ASU policies and procedures

Experience with ASU systems such as Workday, Interfolio, and Analytics.

Excellent verbal and written communication skills.

Ability to work…