Assistant Project Manager

What’s Under the Hood

Drive Time Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.

Drive Time Family of Brands spans across Drive Time, Bridgecrest and Silver Rock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle.

That’s Nice, But What’s the Job?

In short, you will support the Project Manager in the successful execution of construction and real estate projects by coordinating day-to-day project activities, tracking budgets and costs, managing documentation, processing invoices, supporting bid administration, and helping ensure projects stay on schedule and within budget. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys creating processes where none exist, and is eager to develop into a Project Manager role over time.

In long, as the Assistant Project Manager, you will be responsible for:

• Supporting Project Managers with the coordination and execution of active construction and real estate projects.
• Maintaining clear, professional communication with vendors, contractors, consultants, and internal stakeholders throughout the project lifecycle.
• Documenting meeting minutes, tracking action items, and maintaining project status updates within Smartsheet.
• Verifying, coding, and processing construction and real estate-related invoices while resolving discrepancies with vendors and accounting partners.
• Tracking project budgets, monitoring cost variances, and preparing regular cost reports for leadership.
• Assisting with project costing, bid solicitation, bid analysis, vendor comparisons, and award recommendations.
• Maintaining organized electronic and hard-copy project files to ensure documentation is accurate, current, and easily accessible.
• Supporting new store and site development initiatives through due diligence activities, site assessments, and project coordination.
• Assisting in the review of architectural plans, project phasing assessments, and construction documentation.
• Serving as a liaison between the design team and project stakeholders to resolve specification questions and clarify design intent.
• Coordinating updates, maintenance, and distribution of prototype and specification packages for new construction and remodel projects.
• Maintaining archives of specification package versions, design standard updates, and approval documentation.
• Reviewing bid packages and construction documents for consistency with approved specifications and identifying discrepancies.
• Tracking permits, approvals, inspections, and project closeout documentation, including as-built drawings and final sign-offs.
• Participating in site visits, subcontractor coordination, and schedule tracking to gain hands-on project management experience.
• Drafting, formatting, editing, and maintaining real estate documents, contracts, and departmental correspondence.
• Supporting continuous process improvement efforts and helping establish scalable project management practices.

• Highly organized professionals who can effectively manage multiple projects and competing priorities.
• Strong communicators who build positive relationships with vendors, contractors, consultants, and internal partners.
• Detail-oriented individuals who take pride in maintaining…