Maintenance Supervisor at University Partners Tempe, AZ

Maintenance Supervisor job at University Partners. Tempe, AZ.

University Partners operates and manages student housing communities across the country, focused on high-quality service, operational excellence, and creating welcoming environments for residents and teams. Our Maintenance Supervisors play a key role in delivering well‑maintained, safe, and thriving communities.

The Maintenance Supervisor is responsible for the physical integrity and overall maintenance of the community. This includes scheduling and completing work orders, preparing units for move‑ins, leading the maintenance team, and ensuring all ongoing maintenance needs are addressed efficiently and within budget.

• Deliver excellent service to residents, guests, employees, and contractors.
• Supervise and train maintenance staff, ensuring appropriate coverage for all operating hours.
• Schedule and complete work orders in accordance with the 24‑hour response policy.
• Maintain the community and follow all budget guidelines.
• Ensure accurate documentation of service requests and communicate resident concerns to the Community Manager.
• Develop and maintain cleaning and maintenance schedules for common areas, amenities, breezeways, parking lots, and entrances.
• Maintain an organized and clean maintenance shop.
• Purchase supplies in line with budget policies and approved vendor lists.
• Ensure compliance with OSHA, EPA, and all applicable regulations.
• Review and verify contractor work prior to completion.
• Maintain plans and response procedures for issues such as asbestos, lead, and mold.

• Meet with the Community Manager at the start and end of each day to review maintenance needs, make‑ready status, and budget updates (weekly).
• Walk common areas daily before 10 am and oversee grounds inspections, especially on peak days.
• Lead daily maintenance staff meetings; enforce uniform standards and review schedules, shop cleanliness, and supply levels.
• Manage staffing coverage for all operating hours.
• Review make‑ready reports daily and schedule unit turns; update make‑ready boards and the CSR.
• Schedule and complete work orders, ensuring 24‑hour response expectations are met.
• Walk move‑out units to determine paint/touch‑up needs.
• Monitor key logs daily.
• Provide or schedule on‑call maintenance coverage after business hours.
• Enforce breezeway cleanliness and issue trash notices when needed.
• Maintain MSDS/OSHA/EPA logs and inform staff of updates.
• Maintain and update CSR records, including preventative maintenance.
• Inspect irrigation weekly.
• Oversee trash compactor operations.
• Monitor and communicate overtime status weekly.
• Review weekly inventory and order approved supplies.
• Ensure common areas are maintained on weekends.
• Oversee pool maintenance and weekend coverage during the season.

• Conduct monthly car checks and delegate weekly reviews to staff.
• Complete inspections as detailed in the CSR and perform monthly breezeway inspections.
• Walk the property monthly with landscaping contractors.
• Walk the property with the Community Manager using the monthly inspection checklist and identify liability concerns.
• Conduct monthly safety and training meetings with staff.
• Maintain a calendar for breezeway cleans and other rotating tasks.
• Review make‑ready conditions with contractors as needed.

• Oversee quarterly unit inspections, including filter changes and checks for mold or other issues. Leave standard notices about trash, recycling, and HVAC use.
• Ensure maintenance staff maintains required certifications and identify training needs.
• Stay current on ADA regulations and advise the Community Manager as needed.
• Track warranty dates for major appliances and HVAC systems.
• Maintain emergency vendor lists for time‑sensitive issues.
• Maintain accurate equipment inventory and provide quarterly lists to the Community Manager.

• Conduct unit inspections no later than 90 days before move‑in as part of quarterly reviews.
• Coordinate vendors during the turn process and ensure schedules are met.
• Review move‑in inspection forms with the Community…