Operations Manager

Job Profile

Administrative Operations Manager 1

Administrative Operations

Full time

$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

As part of a team of Fiscal and HR staff, the Operations Manager provides fiscal, transactional and management support for multiple departments with Educational Outreach & Student Services (EOSS). The Operations Manager is responsible for a wide range of duties which include, but are not limited to, accounting, purchasing, grant management, data analysis, planning, and developing internal procedures. Duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for EOSS department fiscal staff.

These functions include assisting accounting, position funding, strategic planning, inventory control, internal procedures and other functions that have been designated.

$60,000 - $65,000 Annually; DOE

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits available on day one.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.

ASU Discounts to sports/events along with discounts with ASU partnerships.

This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm.

• Ensure monthly account and PCard reconciliations
• Review line items for accuracy/compliance/backup and provide approvals
• Handle reconciliation issues, queries, and escalations
• Run outstanding encumbrances report, match exception report, travel dashboard, RFF dashboard and PCD report weekly; follow up with BOS as needed
• Work with teams on correcting audit findings; work with AD on how to be preventative in the future

• Monitor BOS queues and approve initial purchase transactions - review/approve for compliance and backup (adjustments reviewed and approved by BOM) in Workday
• Review/Approve operational expenses in Workday
• Review/Approve PCD's in Workday for compliance and backup
• Ensure efficient processing of team and escalation if needed
• Review/Approve Scholarships; ensure disbursement; follow up if needed
• Ensure work tags are being used correctly/accurately so BOM can use for budgets
• Review computer user list annually (as requested)

• Provide supervision, coaching, workload guidance, and performance oversight
• Conduct Check In’s with direct reports
• Ensure staff performance duties with accuracy, efficiency, and policy compliance
• Approve employee hours and time off (as needed)
• Ensure staff are properly trained and maintain proficiency in fiscal systems and procedures
• Attend assigned unit leadership team meetings

• Demonstrated knowledge of fiscal policies and procedures and overall fiscal administration
• Experience with processing financial transactions
• Knowledge of financial and payroll reconciliation processes
• Experience in managing multiple accounts
• Demonstrated knowledge of fund accounting and purchasing policy
• Experience with processing purchases through Workday adhering to ASU policy with certain thresholds
• Demonstrated knowledge of PCard guidelines
• Advance knowledge of Excel specifically processing completed formulas and pivot tables
• Experience in pulling, reviewing and comprehending reports
• Able to work in a high-volume environment with being able to adapt to changing requests and competing deadlines
• Evidence of problem-solving skills to streamline a process or find solutions in complex issues
• Evidence of effective verbal and written communication skills

• Professionally represent department/program
• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Develop and deliver presentations to groups
• Use…