Events Manager Senior, Global Futures Laboratory

Job Profile

Outreach Manager 3

Outreach Programs

Full time

$80,000.00 USD Annual

11:59 PM Arizona time the day before the posted End Date.

Bachelor’s degree and 7 years of experience appropriate to the area of assignment/field including 2 years managerial experience; or any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Manages program curriculum and communication plans, supervises day to day operations and outreach initiatives, and builds networks for outreach programming to promote a stable and productive relationships between the university and local community.

$73,000 – $80,000 per year; DOE

Under administrative direction, performs work of considerable difficulty; planning, coordinating, organizing, staffing and supervising the program delivery of special events, both domestic and international, sponsored by the Julie Ann Wrigley Global Futures Laboratory (GFL). Serves as the primary point of contact for special event logistics.

• Responsible for logistical planning and executing events within the Global Futures Laboratory (this can include events led by members of leadership, faculty, programs, institutes, initiatives, and centers).
• Maintains and establishes a positive working relationship and collaborative rapport with internal and external stakeholders to assess event needs and develop event recommendations and plan.
• Interacts with GFL leadership and individual event leads to discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness.
• Provides assessment of event resourcing to determine whether financial controls are adequate.
• Develops a complete logistical plan for each event including, but not limited to: budget, staff, timetable and event procedures.
• Provides administrative support in conjunction with support staff from the event lead’s program/center/initiative to ensure continuity of effort and attainment of event goals.
• Acts as primary liaison with event speakers and IT for instructional/audio visual needs.
• Directs and oversees activities of event coordinators and student workers assigned to events.
• Provides on-site presence and support as needed during the event to ensure coordination of all aspects of the event including, but not limited to service levels, contract negotiation, vendor selection, collateral materials, set-up/break-down and registration to ensure delivery of successful, effective and smooth events.
• Reviews and negotiates costs and processes all final billings for payment.
• Develops performance indicators and accountability reports for special events and maintains files of all pertinent information.
• Works closely with GFL leadership, including the Vice President and Vice Provost of Global Futures to plan and execute large signature GFL events.

• Knowledge of project management and organization practices.
• Knowledge of accepted standards of courtesy, etiquette, social norms, and personal demeanor.
• Skill in tact and diplomacy.
• Knowledge of project management systems including computer applications.
• Knowledge of budgets, finance and management principles and practices.
• Knowledge of operations/logistics, including custodial and maintenance operations.
• Skill in anticipating challenges and proactive/preventative problem solving.
• Skill in organizing work of others and self.
• Skill in complex and diverse social settings.
• Skill in interacting with core personnel working as a liaison and/or supervisor.
• Skill in written and verbal communication.
• Skill in establishing and maintaining effective working relationships.
• Skill in analyzing and developing effective solutions for logistical problems.
• Skill in using good organizational skills and attention to details.
• Ability to be flexible.

• Activities are performed in an environmentally controlled office setting subject to extended periods of remaining in a stationary position, keyboarding and…