Event Production Manager

Job Overview

The Event Production Manager plays a critical role in the planning, coordination, and execution of large‑scale events. This individual works closely with senior leadership and cross‑functional teams to ensure that every event meets the highest standards across Print, Fabrication, and Technology divisions.

The role requires a strong grasp of project tracking, cross‑team collaboration, and operational excellence. By managing timelines, supporting coordination efforts, and maintaining clear communication across departments, the Event Production Manager ensures the seamless and successful delivery of complex, high‑impact events.

• Project Planning & Execution:
  Lead all phases of large‑scale event execution, ensuring on‑time, on‑budget, and high‑quality delivery.

• Strategic Planning:
  Develop comprehensive project plans with defined milestones, team roles, and aligned objectives.

• Event Operations Oversight:
  Manage on‑site logistics, setup, and event flow to ensure a seamless attendee experience.

• Team Coordination:
  Assign and manage work across internal and external teams.

• Cross‑Department
  
  Collaboration:
  
  Unify efforts across Sales, Execution, Operations, and Finance.

• Process Optimization:
  Work closely with solution‑oriented teams to streamline and integrate processes across the organization.

• Mentorship & Development:
  Foster a culture of continuous learning and development within the team.

• Client Satisfaction Focus:
  Ensure client expectations are exceeded through proactive management and communication.

• Stakeholder
  
  Collaboration:
  
  Develop key internal partnerships and align teams around shared objectives.

• Health & Safety Compliance:
  Maintain rigorous safety, security, and compliance standards at events.

• Evaluation & Continuous Improvement:
  Lead post‑event reviews to gather feedback and drive future enhancements.

• Operational Process Implementation:
  Implement procedures that support organizational efficiency and development.

• On‑site Presence:
  Willing and able to travel extensively for site surveys, installations, client meetings, and event oversight.

• Proven leadership in orchestrating sizeable event projects, with a keen sense for managing stakeholder interests.

• Balanced mastery of digital, technical, and project management skills, fostering an environment conducive to success.

• Advanced understanding of change management, adept at navigating project dynamics to secure optimal results.

• Exceptional communication abilities, influencing project narratives and decisions at all organizational levels.

• Experience in leading cross‑functional teams and driving accountability within project scopes.

• Proficient in harmonizing multiple project timelines, showcasing superior time and project management competencies.

• Proficiency in a suite of project management tools (e.g., Jira, Confluence, MS Project) and the ability to translate data into actionable insights.

• Adaptability to various project delivery frameworks, with a strategic mindset toward achieving business goals.

• Capacity to discern and adapt to the nuances of different business environments and stakeholder needs.

• Commitment to flexibility and availability, accommodating the dynamic demands of the event production cycle.

• Must be flexible and willing to work the demands of the department, which may include evenings, weekends, and holidays.

• Bachelor’s degree (B.A.) or equivalent from a four‑year college; or equivalent combination of education and experience.

• 5‑7 years of leadership experience in event management.

• 5‑7 years in a managerial role with cross‑functional project or program oversight, preferably within the print or related industry.

• 5‑7 years of cross‑functional project and program management experience, preferably in the print industry.

• 5‑7 years of Technical Project Management experience.

• Experience with Corebridge, Smartsheets, and Prestige is a plus.

• Advanced computer skills in Excel and other MS programs as well as databases, production and installation software…