Assistant Director of Visits, Presidential Administration

Assistant Director of Visits, Presidential Administration

Arizona State University, Tempe, AZ

Assistant Director of Visits in the Office of the President provides strategic leadership, planning, and execution of high-profile visits and presidential engagements on behalf of Arizona State University. This role is responsible for ensuring that all official visits hosted by the Office of the President reflect the institution's stature, advance strategic priorities, and uphold the highest standards of protocol and diplomacy.

The Assistant Director oversees the full lifecycle of complex visits —from concept through execution and post-visit evaluation—while also providing high-level scheduling and coordination, to include cross-coverage and operational support to ensure continuity within the Office of the President. This position operates in a fast-paced, high-visibility environment requiring exceptional judgment, discretion, and coordination across internal and external stakeholders.

Essential Duties:

• Direct and manage all official presidential visits.
• Provide high-level scheduling and coordination, to include cross-coverage and operational support to ensure continuity within the Office of the President.
• Maintain a comprehensive database of past, current, and prospective visits and events.
• Conduct post-visit evaluations and produce summary reports for the president.

Desired

Qualifications:

• Bachelor's degree in public administration, communications, hospitality, event management, or a related field is required. A master's degree in a related field is preferred.
• 5+ years of progressively responsible experience in event management, executive scheduling, protocol, or related fields.
• Demonstrated experience managing high-profile visits and events and collaborating with senior executives or dignitaries.
• Proven ability to manage complex schedules and competing priorities in a high-volume environment.
• Strong organizational, analytical, and critical thinking skills.
• Excellent interpersonal and communication skills.
• Proficiency with standard office and scheduling software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to work evenings and weekends as required.
• Ability to manage confidential information with discretion.
• Experience in higher education, government, or international relations.
• Formal training or certification in protocol and diplomatic practices.
• Experience supporting a CEO, president, or senior executive in a complex organization.
• Familiarity with project management tools and systems.
• Knowledge of university systems, policies, and governance structures.
• Demonstrated experience managing large-scale, multi-stakeholder initiatives.
• Experience working in environments with rapidly shifting priorities and emerging technologies.
• Ability to lead through influence and collaboration across organizational boundaries.