Research Administration Specialist Geospatial AI Lab Ops

Research Administration Specialist 4

Research Administration

Full time

Salary Range: $70,000 - $100,000; DOE

Responsible for collaborating with faculty and researchers in managing complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

• Project management / operations (60%)
  • Develop and implement operational strategies for complex projects involving multiple stakeholders, especially in the area of geospatial AI.
  • Advance and ensure project progress by setting objectives and deadlines in collaboration with research team and stakeholders, including providing recommendations on how to improve project operations.
  • Design, suggest, and implement lab-wide operational systems, templates, and workflows to continuously improve lab efficiency and scalability.
  • Monitor project progress and deliverables.
  • Coordinate with Research Advancement team to propose, implement, and manage project budgets and financial goals in accordance with lab grants and costs.
  • Coordinate with Research Advancement team to track and forecast project budgets, burn rates, and financial risks.
  • Coordinate with Research Advancement and PI to oversee project reporting and ensure timely submission of deliverables to sponsors.
  • Build, maintain, and manage relationships with partners while promoting and highlighting the benefits of technological innovation.
• Proposal development and support (20%)
  • Coordinate with Research Advancement team to support grant application processes for funding from government agencies and private sector organizations.
  • Coordinate with Research Advancement team to track funding opportunities and manage proposal timelines and submissions.
• Co‑supervise research team alongside lab PI (15%)
  • Identify students’ needs involved in various projects, and develop and execute strategies to fulfill those needs.
  • Implement and monitor structured project management practices for students (e.g., sprint planning, milestone tracking).
  • Monitor and support student progress toward research and professional goals.
• Lab visibility / communications (5%)
  • Coordinate dissemination of lab outputs (e.g., website, reports, media, partners).

• Experience working in academic and research environments.
• Ability to manage multiple projects simultaneously and prioritize tasks and deadlines effectively.
• Comfortable in an interdisciplinary role working with different types of partners with varying levels of technical and domain expertise.
• Experience mentoring students, especially graduate students, on non-technical topics such as professional development, time management, presentation and writing skills.
• Proficiency in reporting and content creation software including Microsoft Office suite, Google suite, Adobe, Canva, Mailchimp, and generative AI tools.
• Proficiency with project management tools such as Slack, Git Hub, Notion, etc.

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
• This position involves regular use of a computer and standard office equipment. Occasional lifting, moving, or transporting of materials up to 20 pounds may be required.
• Working both independently and within a complex structured team.
• Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
• Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.

Driving is not required for this position.

Campus:
Tempe

No Federal Funding

Health, dental and vision insurance plans; ASI/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.