Principal Secretary - Raye Allen Elementary Job Temple area,Texas USA,Administrative/Clerical

Start date is July 13, 2026

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification:

High school diploma or GED
Special Knowledge/

Skills:
- Proficient keyboarding and file maintenance skills
- Ability to use software to develop spreadsheets, databases, and do word processing
- Ability to maintain accurate and auditable records
- Knowledge of basic accounting principles
- Ability to follow verbal and written instructions
- Ability to perform a variety of tasks often changing assignment on short notice
- Effective organizational, communication, and interpersonal skills
Experience:

Three years secretarial experience

Major Responsibilities and Duties Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

Maintain school calendar of events.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

Receive incoming calls, take reliable messages, and route to appropriate staff.

Assist students, teachers, and parents as needed.

Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, and supplies.

Other

Assist with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Leadership Qualities

Models a Commitment to Excellence by embracing a shared vision for the campus, utilizing innovative approaches to that align to the school vision, and influences others to achieve campus and district goals.

Has the ability to Connect with All by building trust among peers, collaborates in a way that values varying perspectives, and communicates clearly with campus peers and administrators.

Seeks opportunities to Invest in Growth by pursuing opportunities to learn, empowers teammates to grow and develop, and embraces reflective practices to encourage growth toward goal attainment.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

Terms of Employment

Current Pay Grade: __ 4_ _ Current Days Worked: __212__

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