Special Events Coordinator - Communication & Services

Position: Special Events Coordinator - Communication & Destination Services
Summary
The Special Events Coordinator, under the general supervision of the Special Events Manager, coordinates and implements a variety of city events, overseeing all logistics, promotions, and daily operations. This role also handles purchasing and budgeting, cultivates sponsor ships, and ensures excellent customer service for citizens and stakeholders.

Essential Duties and Responsibilities

Coordinates, develops, and implements diversified events and activities for all ages within the city and with other city and public organizations
Works with the Marketing & Digital Media division to develop promotional items of programs and events
Coordinates the daily operation of assigned events to include scheduling and preparing all logistics
Follows-up with volunteers, vendors, and sponsors; provides support as needed
Communicates project and event information to staff and city stakeholders
Oversees data in City systems, such as Rec Trac/Web Trac, , Open Counter, Open Gov, Dayforce, etc.
Represents the city and department at meetings and conferences
Provides exceptional customer service and responds to inquiries and requests from citizens
Monitors and reviews special events budget
Prepares and processes purchase orders
Purchases and manages for events related promotional products and supplies

Identifies, solicits, and secures event sponsor ships to enhance programming and offset event costs
Cultivates and maintains strong relationships with sponsors, ensuring fulfillment of agreements and recognition
Develops sponsorship packages, proposals, and reports in partnership with the Marketing & Digital Media division

Provides post-event follow-up with sponsors to ensure satisfaction and encourage renewal
Follows City policies, procedures, and safety guidelines
Performs other duties as assigned

Minimum Qualifications

Combination of education and experience equivalent to a bachelor's degree in hospitality, Event Management, Public Relations, Recreation Administration or related field
Two (2) years of experience of developing and implementing events, programs, or related activities

Preferred Qualifications

Bachelor's degree in hospitality, Event Management, Public Relations, Recreation Administration or related field
Experience working in municipal government and/or county level event operations
Three (3) years of related experience

Certifications, Licenses and Registrations

Certified Festival & Event Associate (CFEA) Certificate - preferred
Valid driver's license