Executive Assistant

Executive Assistant/Office Manager/Lead – Piney Flats, TN

We’re more than aviation experts, we’re pioneers. We challenge what’s possible. From breaking the sound barrier to advanced tiltrotor systems. Today, Bell is shaping the future of aviation through specialized engineering. And we want you.

This role oversees and coordinates the daily activities of the administrative business support team to ensure efficient administrative operations and high-quality service delivery.

Responsible for providing guidance to staff in areas such as office administration, document management, scheduling, and customer support.

The lead ensures compliance with company policies, fosters a collaborative work environment, and serves as a liaison between business support functions and other departments, ensuring seamless communication and operational alignment.

• Provide direction to the team supporting front operations conducting customer-facing interactions and execution of administrative duties
• Evaluate and identify opportunities within the team to enhance efficiency and optimize performance
• As Executive Admin, you will support the General Manager and Director of Aftermarket Sales
• Ensure key leadership (Sr Mgr Aircraft Service, Sr Manager Prod – Comp & Aftmkt, Sr Mgr Prod Control and Prod Eng, and Human Resources Site Lead) receives the appropriate administrative support including assisting with travel and expense reports, when needed
• Complete and assist the team with coordination of international travel for technicians when necessary to ensure in line with company guidelines.
• Support and guide team in coordinating guest visits; independently coordinate high profile guest visits as directed by the GM and Director of Aftermarket Sales
• Coordinate leadership meetings and events in collaboration with team
• Ensure team manages and coordinates conference room schedules appropriately, assisting where necessary
• Direct facilities team on room arrangements, collaborate with team to prepare space as needed
• Oversee Administration SharePoint & Teams sites, submit passport requests for salary employees and act as delegate for passport approvals for GM and Director of Aftermarket Sales
• Participate in GM staff meetings and peer staff meetings as needed, capturing appropriate notes, actions, and takeaways
• Assist with supporting administrative activities within Safety and HR as needed
• Accountable for editing and publishing internal products such as newsletters and announcements
• Ensure team is ordering and stocking office supplies and equipment as necessary
• Other duties as required

• At least 8+ years in an Executive Administrative Assistant role
• Demonstrate ability to anticipate the needs of their leaders and the department
• Proven ability to multitask with capability to interact across multiple functional areas with executive and senior leadership
• Strong organizational skills and attention to detail needed
• Strong communication and interpersonal skills
• Strong ability to be adaptable and flexible
• Familiar with overhead budgetary processes
• Understanding of HR practices to support initiatives
• Ability to anticipate issues, being a self-starter and naturally self‑motivated, and able to work independently with little supervision/direction is preferred
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Teams

• Ability to sit and/or stand for long periods throughout the day
• Ability to use a computer, including keyboard, mouse and standard office equipment
• Ability to move across a multibuilding site

• 80 hours of Personal Time Off (PTO)
• 120 hours Vacation time
• 12-13 paid holidays per year
• 6 weeks parental leave
• On-site Bell Piney Flats fitness center (employees only)
• Access to Employee Resource Groups

It’s time to make your mark on the future of aviation. Join us on this mission, and let’s make history together.

We are on a journey to amplify innovation, cultivate purpose and bridge experiences by fostering a culture that is driven by unique perspectives, voices and values.

EEO Statement

Textron is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of race, color, religion, age, national origin, military status, veteran status, disability, sex (including pregnancy and sexual orientation), genetic information or any other characteristic protected by law.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information.