Administrative Services Assistant

Job Title:

Administrative Services Assistant

Location:

Blountville, TN/On-Site

Duration: 6+ Months

Work Schedule:

8am to 4.30pm

Under general supervision, the Administrative Services Assistant is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail and performs related work as required. The employee routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require the executive’s personal attention. Routinely acts as liaison between the executive’s office and the governor’s office, departmental staff, other state departments and agencies, local and federal agencies, and community organizations and groups.

Attends legislative functions and meetings as required to gather information; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Handles complaints and requests from members of the legislature, other departments, citizens, and employees as needed. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

Handles routine correspondence including composition of replies and routing to the appropriate operating division for reply; prepares non‑routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed; operates standard office machines and equipment as necessary.

Graduation from an accredited college or university with a bachelor's degree; qualifying full‑time increasingly responsible sub‑professional experience or paraprofessional or professional experience may be substituted for the required education, on a year‑for‑year basis, to a maximum of four years.