Administrative Secretary- Temporary

Title: Administrative Secretary - Temporary

Employee Classification: Clerical & Secretarial

Institution: Roane State Community College

Department: Math Science

Campus

Location:

Roane State Community College

This position will provide essential clerical and administrative support to the division. This position is a maximum of 29 hours per week.

• Maintains and processes a variety of records, electronic or manual file systems or database files requiring classification and compilation of varied information.
• Compiles special reports where analysis of data is required; identifies sources and extracts necessary information; performs specialized functions as identified with federal grants.
• Ability to work with various Program Directors including those tasks that are grant in nature.
• Provides administrative support to the director, manager and other grant staff. Such support will include preparation of forms, budgets, purchases and required reports.
• Reviews and checks documents for accuracy prepared by others for appropriate signatures.
• Screens applicants for grant services and enroll those who qualify into the grant program.
• Provides office management including answering phones, responding to emails, handling incoming and outgoing mail, assisting customers by providing information and answering inquiries, assisting with various department meetings and other events.
• Responsible for scheduling classes, handling media postings and working by posting information into the system.
• Maintains, updates and inputs grant data for database and any other as required by grant. Processes and maintains personnel paperwork and enters contracts into Roane State system.
• Process all requisitions and purchase orders for supplies, materials, and equipment.
• Monitors and reconcile budgetary spending of various accounts to ensure funds are available.

• Associate degree.
• Knowledge and expertise using a variety of office-related computer software packages.

• Prior office experience required with prior work in an educational setting preferred.
• Prior experience utilizing Banner preferred.

• Excellent organizational and time management skills.
• Technical proficiency.
• Interpersonal and problem‑solving skills.
• Ability to establish and maintain effective working relationships with internal and external partners.
• Ability to prioritize multiple tasks and programs' needs.
• Must have excellent organizational skills, be detailed oriented and have the ability to maintain confidential and sensitive information.
• Some travel may be involved as well as ability to represent the college at various events.
• Schedule flexibility will be needed for this position.