Assistant to Managing Attorney

About the Role

You are someone who genuinely enjoys making other people’s lives easier. You take pride in being organized, reliable, and steady, especially when things feel urgent or high pressure. You don’t need to be the center of attention to feel fulfilled. You get satisfaction from knowing everything is handled, nothing is slipping through the cracks, and the person you support can operate at their best because of you.

In this role, you will work directly with the Managing Attorney to ensure that all administrative, scheduling, filing, and communication workflows are handled smoothly and completely. You will not be expected to provide legal advice or make legal decisions, but you will be trusted to fully own the operational side of the business.

This is a role for someone who is calm under pressure, detail-oriented, and comfortable establishing and then maintaining clear boundaries in communication. You are someone who can step into a fast-moving environment, stay grounded, and help keep things from escalating unnecessarily.

If you find fulfillment in being the organizer, the helper, and the steady presence that keeps everything running, this role is for you.

Schwegler PLLC is a legal practice focused on delivering thoughtful, high-integrity legal work across a wide variety of matters. The work is fast-paced, detail-oriented, and requires a high level of professionalism and follow-through.

This is a small, highly collaborative environment where your work will have a direct and meaningful impact. You will work closely with the Managing Attorney and be trusted with both professional and administrative responsibilities that keep the firm running smoothly.

We value integrity, ownership, professionalism, and treating people with respect, both internally and externally. We take our work seriously, and we also believe in creating a grounded, human working environment.

• Someone who naturally takes ownership. When something is yours, it gets done fully and correctly
• Calm and steady, even when others are stressed or overwhelmed
• Highly organized and detail-oriented. You notice what others miss
• Comfortable communicating professionally with clients and third parties (example: IT vendor)
• Able to maintain clear boundaries. You know what is yours to handle and what needs to be escalated
• A strong follow-through operator. You do not need to be reminded multiple times
• Someone who enjoys supporting others and takes pride in making things run smoothly
• Honest, direct, and grounded. You operate in good faith and expect the same from others
• Curious and willing to learn, especially around legal processes and systems
• Someone who prefers a small, personable work environment where your contributions matter.
• Comfortable with part-time in-person (Belle Meade and Bellevue) and remote

• Experience in litigation support, title or escrow, bankruptcy, or similar environments
• Experience in an administrative, legal support, or operations role. Law firm experience is helpful but not required
• Experience creating and documenting simple and complex processes
• The ability to manage scheduling (personal and professional), communication, and administrative workflows independently
  
  Experience handling sensitive or confidential information with discretion
• Comfort working with documents, formatting, and proofreading for accuracy
• A track record of being reliable, organized, and detail-oriented in your work

• Experience with filing systems, legal or administrative
• Familiarity with document-heavy workflows and structured file systems
• E-filing and electronic case management, in Bankruptcy court especially

• Microsoft Office including Word, Excel, Outlook, and One Drive
• Adobe PDF tools
• Clio legal practice management software
• Westlaw Services
• Compare Rite

• Laptop & phone provided
• Unlimited PTO
• Healthcare stipend

• All administrative and non-billable tasks are handled completely without needing follow-up
• Scheduling, communication, and logistics run smoothly and professionally
• Documents, files, and systems are organized, accurate, and easy to navigate
• You handle what is yours independently and elevate appropriately when needed
• You contribute to a calm, professional working environment, even in high- pressure situations