Secretary - Guidance

Responsibilities and Essential Functions

• Performs general office duties including but not limited to answering phones and directing calls, responding to or redirecting emails; opening, processing, and distributing mail, preparing, typing, and maintaining forms, reports correspondence, and memos.
• Distributes reports as assigned, such as report cards, student schedules, and other appropriate reports. Mails and maintains records of all student recommendations and transcripts.
• Ensures a highly welcoming and cordial environment in the Counseling Office. Leads and role models a positive customer service atmosphere through greeting students, parents, and staff members. Maintains a high level of professionalism in all interactions and is solution oriented.
• Assists with scholarship applications, homework/homebound assignments, college visit sign-ups and sign-ups for testing such as PSAT/NMSQT, ACT, ASVAB and AP Exams. Assists with standardized testing to include, preparing materials, assisting on test days and preparing completed materials for shipment.
• Interacts with students and parents, schedules appointments with Counselors as needed.
• Assists with enrollment of new students for upcoming school year and withdrawal of students from school.
• Maintains confidentiality with all district information, including district and school population information.
• Attends work on a regular and predictable basis.
• Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.