Unit Specialist II

Location: Louisville

Department:

Location:

Belknap Campus Time Type:

Full time Worker Type:

Regular Job Req :

R109307

Minimum Requirements:

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)
Position

Description:

The Business Office in the Division of Student Affairs is seeking to hire a Unit Specialist II (Human Resources and Finance) to support the University Housing and Resident Experience (UHRE) department. The Unit Specialist provides vital administrative and financial support to ensure efficient daily business operations for UHRE and the Student Affairs Business Office. This position performs all UHRE payroll functions including processing payroll for over 150 professional staff and student workers, onboarding professional staff and student workers, providing recruitment and training coordination support, and managing all procard functions for the department.

The Unit Specialist also assists in preparing budgetary and financial reports and manages all financial aid processing and serves as the back-up to perform all travel arrangement duties for UHRE.

Essential Duties and Responsibilities Ensures all financial procedures are carried out accordingly and provide administrative support and guidance to the UHRE finance team Assists the Director, Associate Director, and Business Manager with administrative and financial functions, including preparation of budgetary and financial reports

Submits office supply and equipment orders from the University stockroom and contracted vendors, ensuring inventory is consistently adequate

Manages department procards including facilitating usage, reallocating charges, and reconciling bank statements

Serves as the back-up for travel business functions including booking travel and submitting expense reimbursements

Manages all financial aid processing for UHRE including reconciliation

Hire and onboard all UHRE student workers in Workday HRIS system (approx 120+ annually) and provides recruitment and training coordination support

Performs timekeeping duties for UHRE hourly staff to ensure accurate and timely employee time submittal and timely supervisor approval, and coordinates communication with supervisors and Payroll regarding time and payroll processing

Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events

Performs additional duties and completes special projects as assigned

Preferred Qualifications Five (5) years of related work experience such as office management, drafting documents and spreadsheets, preparing reports, supervising student workers, purchasing office inventory, timekeeping, and processing travel and expenses

Familiarity with University processes and protocol

Proficient using Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
Work Hours and Location This is a full-time, exempt position with a 37.5-hour regular workweek including occasional evening and weekend hours as required. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus.

Employee Benefits The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Total Rewards webpages for details.

Student Affairs The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Please submit a resume, cover letter, and three professional references with your…